Executive Assistant to Chief Executive Officer
ritual matcha co.
This position requires local presence. Please view similar jobs below.
Company Description
Ritual Matcha Co. imports and distributes high-quality matcha from Japan for bulk and wholesale customers. The company primarily serves foodservice businesses such as cafés, restaurants. The company also supports matcha brands through white-labeling solutions.
Role Description
The Executive Assistant to the Chief Executive Officer is a full-time, on-site role based in Metro Manila. This role is an opportunity to pick up structured problem-solving and prioritization, and learn operating discipline at a fast-growing company, early in your career.
Your role would include the following:
- Manage the CEO's calendar, scheduling, and all inbound communications
- Handle daily administrative tasks tied to the President's priorities, including coordinating with key vendors, partners, and internal stakeholders
- Prioritize incoming requests and keep escalations to a minimum, protecting founder time for strategic work
- Prepare documents, filings, and submissions for permitting and compliance, coordinating with the Administrative and Finance Manager
- Ensure effective post-meeting follow-up, capturing key decisions, owners, and execution of next steps
- Handle travel planning, expenses, and reimbursements for the President
Qualifications
- Anticipates needs and next steps independently
- Able to handle confidential information with the strictest care
- Detail-oriented and proactive in solving problems before they arise
- Effective and empathetic communicator with partners, contractors, and internal teams
- Comfortable using Excel/Google Sheets, and willing to learn new tools as needed (e.g., Claude)
- Prior executive support experience is an advantage
Vacancy posted 19 hours ago
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