Senior Paralegal Assistant

We are seeking a highly organised, proactive, and detail-oriented  Legal Administrative Assistant / Paralegal to join our growing team. This role is ideal for someone with prior legal admin or paralegal experience, preferably in  family law , who thrives in a fast-paced environment and takes ownership of their work.

This is  not a role for someone looking to coast or be heavily managed . We are looking for a motivated professional who takes pride in their work, exercises sound judgment, and consistently delivers high-quality results.

Key Responsibilities

• Take ownership of assigned matters and maintain a strong working knowledge of each file, including prior correspondence, court events, billing history, and upcoming deadlines.
• Prepare and update chronologies, summaries, and draft documents by reviewing the full file history and accurately tailoring precedents to the client’s matter.
• Apply judgment and lateral thinking when progressing tasks, identifying what has been done, what is outstanding, and what should occur next.
• Manage client intake, file setup, and ongoing file organisation in  Smokeball .
• Draft correspondence and court documents with accuracy and efficiency, anticipating follow-up steps and minimising rework.
• Electronically file documents via  Commonwealth Court Portals in accordance with court requirements.
• Proactively manage billing and trust-related tasks on assigned files, including checking trust balances, invoices, and prior correspondence, and preparing or initiating client follow-up where required.
• Break down large tasks into manageable steps, plan work effectively, and manage diary commitments to meet deadlines.
• Take and action verbal instructions effectively, clarifying where needed and independently managing task execution.
• Prepare briefs to counsel, ensuring documents are complete, well-organised, and current.
• Conduct legal research and summarise key issues clearly and concisely.
• Progress matters with an anticipatory mindset, identifying risks, dependencies, and upcoming steps early.
• Support firm initiatives, including content and blog drafting where appropriate.

Requirements

• Prior  legal administrative or paralegal experience (family law preferred).
• Strong attention to detail, paired with the ability to work efficiently and manage competing priorities.
• A natural sense of organization and forward planning.
• The ability to stay composed and clear-headed under pressure.
• Confident, professional communication with clients, counsel, and colleagues.
• A proactive mindset — you notice what needs doing and take responsibility for progressing it.
• High personal standards, reliability, and pride in your work.
• This is  not a role for someone looking to coast or be heavily managed