Executive Assistant
Full-time
Task-Wise Va Consultancy Inc.
Job Description
Execution-focused Executive Assistant driving structure, efficiency, and seamless operations in a fast-paced medical environment.
Job Overview
We are seeking a highly organised and execution-driven Executive Assistant to support a busy medical environment during a period of rapid growth. This role is heavily administrative, with a strong focus on structure, organisation, and ensuring smooth day-to-day operations. The ideal candidate can process information quickly, execute tasks with minimal supervision, and deliver results without unnecessary back-and-forth. This position is best suited for someone who is direct, efficient, and thrives in a task-focused environment.
Key Responsibilities
- Manage and organise large volumes of administrative work across the clinic
- File, retrieve, and maintain accurate records and documentation
- Ensure clarity and structure across all administrative processes
- Manage calendars, scheduling, and appointment coordination
- Handle inbox management and email communication
- Support phone-based tasks using VOIP systems such as RingCentral or similar
- Assist with general personal assistant duties for leadership
- Maintain organisation across Google Drive, files, and shared systems
- Support day-to-day operations with a strong focus on execution and follow-through
Requirements
Qualifications
- Strong experience in administrative or Executive Assistant roles
- High level of organisation, accuracy, and attention to detail
- Ability to concentrate for extended periods on admin-heavy tasks
- Confident in managing filing systems, data, and document organisation
- Ability to take instructions and deliver outcomes without excessive clarification
- 5+ years of experience in an Executive Assistant or operational management role, ideally supporting Australian C-Suites
Technical Skills
- Proficient in Google Workspace, including:
- Google Drive
- Google Sheets
- Gmail
- Google Calendar
- Comfortable managing shared files, folders, and structured documentation
Communication Style
- Extremely clear and direct communicator
- Able to receive and relay information accurately without distortion
- Professional and efficient in communication
- Not reliant on small talk; focused on clarity and delivery
Medical Experience
- Previous experience in a medical or clinic environment is preferred but not essential
- Exposure to medical software is advantageous (ideally Shexie)
- Understanding of structured, process-driven environments is beneficial
Work Style
- Highly task-focused and execution-driven
- Comfortable in a fast-paced and growing business
- Able to work independently and stay organised without supervision
- Strong sense of ownership over tasks and outcomes
Benefits
Why Join Us?
- Healthy, supportive, and conducive work environment (Great Place to Work Certified for three consecutive years!)
- Work with an innovative company delivering cutting-edge solutions across multiple industries
- Lead a team in a fast-paced, high-growth environment
- Competitive salary with opportunities for career advancement
- Collaborative, forward-thinking work culture
- 21 leave credits plus all client-based holidays
- HMO coverage with dependent benefits
- Exposure to world-class leadership from both local and international supervisors
Ready to take your sales career to the next level? Apply now!
Vacancy posted 8 hours ago
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