HR & Admin Officer
Full-time
Dempsey Resource Management Inc.
Detailed Qualifications & Competencies: - Education:
- Bachelor’s degree in Human Resource Management, Business Administration, Psychology, or any related field.
- Professional Experience:
- 2 to 3 years of hands-on experience covering full-spectrum HR operations and general office administration.
- Regulatory & Statutory Knowledge:
- Solid working knowledge of Philippine Labor Code provisions, employee relations practices, and mandatory statutory requirements ( SSS, PhilHealth, Pag-IBIG, and BIR ).
- Core Technical Functions:
- Direct experience executing end-to-end recruitment strategies, managing employee relations, assisting with or coordinating payroll processing, and overseeing administrative record-keeping.
- Technical Proficiency:
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace (Docs, Sheets, Slides) for reporting, document creation, and workflow management.
- Soft Skills & Professional Attributes:
- Confidentiality & Integrity: Demonstrated ability to handle sensitive personnel information, payroll details, and company records with absolute discretion and high ethical standards.
- Communication & Interpersonal Skills: Excellent written and verbal communication skills; adept at engaging with applicants, employees at all levels, and external partners or agencies.
- Organization & Initiative: Highly organized with exceptional attention to detail, strong multi-tasking skills, a proactive attitude, and the ability to operate independently with minimal supervision.
Key Responsibilities:
- Recruitment & Onboarding:
- Coordinate end-to-end sourcing, screening, interviewing, and background checks for job applicants.
- Facilitate smooth onboarding and orientation processes for new hires, including complete pre-employment documentation.
- HR Administration & Statutory Compliance:
- Maintain precise employee records, personnel files (201 files), and HR databases in full compliance with company standards and data privacy rules.
- Process statutory enrollments, remittances, loans, and benefit claims with SSS, PhilHealth, Pag-IBIG, and BIR .
- Draft employment contracts, memos, certificates of employment, and official company announcements.
- Employee Relations & Labor Standards:
- Assist in resolving workplace issues, monitoring employee discipline, and ensuring standard labor compliance.
- Facilitate administrative proceedings, issue Notice to Explain (NTE) documents when necessary, and maintain fair, standard disciplinary processes.
- Payroll Coordination & Leave Management:
- Track employee attendance, timekeeping, leaves, and overtime records for accurate bi-monthly payroll processing.
- Coordinate directly with finance or external payroll vendors to resolve salary discrepancies and process adjustments.
- General Office Administration:
- Manage office supplies inventory, facility maintenance requests, and administrative procurement.
- Assist in organizing company events, employee engagement initiatives, and health and safety programs.
Vacancy posted 22 hours ago
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