HR AND ADMIN SUPERVISOR

Key Responsibilities 

Talent Acquisition

• Handle end-to-end recruitment processes including sourcing, screening, interviewing, and onboarding of applicants.
• Post job vacancies on recruitment platforms and social media channels.
• Coordinate with department heads regarding manpower requirements.
• Conduct initial interviews and applicant assessments.
• Prepare job offers, employment contracts, and onboarding documents.
• Maintain and update applicant databases and recruitment trackers.
• Ensure timely hiring of qualified candidates.

Timekeeping and Attendance Management

• Monitor employee attendance, tardiness, undertime, overtime, and leave records.
• Ensure accurate and timely submission of timekeeping reports for payroll processing.
• Validate attendance discrepancies and coordinate with department heads for corrections.
• Administer leave applications and monitor leave balances.
• Maintain organized employee records related to attendance and schedules.
• Ensure compliance with company attendance policies.

Employee Discipline and Employee Relations

• Implement company policies, rules, and regulations consistently.
• Conduct administrative investigations for violations and disciplinary concerns.
• Prepare Notices to Explain (NTE), memoranda, incident reports, and disciplinary documentation.
• Facilitate administrative hearings and document proceedings.
• Recommend appropriate disciplinary actions in accordance with company policies and labor regulations.
• Address employee concerns and assist in conflict resolution.
• Promote professionalism, workplace discipline, and positive employee relations.

HR Administration

• Maintain and update employee 201 files and HR databases.
• Prepare HR reports and documentation as required by management.
• Assist in policy implementation and HR process improvements.
• Support employee engagement and company activities when needed.
• Ensure confidentiality of employee and company information.

Qualifications:

• Bachelor’s Degree in Human Resource Management, Psychology, Business Administration, or related field.
• Minimum of 5 years HR experience, preferably in Catering, Events, Hospitality, or F&B industry.
• Proven experience in recruitment, employee relations, labor compliance, and HR operations.
• Strong leadership and supervisory skills.
• Strong personality with the ability to handle workplace challenges professionally
• Detail-oriented, organized, and capable of multitasking in a fast-paced environment.
• Excellent communication and interpersonal skills
• Knowledgeable in Philippine Labor Laws and HR policies
• Ability to handle disciplinary cases, incident reports, and employee concerns
• Proficient in Microsoft Office and HR documentation/reporting
• Can work under pressure and meet deadlines
• Results-driven, determined, and proactive
• Experience in handling high-volume manpower operations is an advantage
• Willing to work flexible hours when needed during events and operations