AP Specialist

Job Summary

The Arcticom Group is hiring an experienced Accounts Payable Specialist to join our growing team. This position is responsible for processing the outflow of capital for the company and requires excellent attention to detail in a deadline-driven environment.

Essential Functions

• Receive invoices from mail and email daily.
  
• Identify invoice types and route them to the appropriate department for coding and recording.
  
• Enter a high volume of invoices daily with accuracy and attach appropriate supporting documentation to each transaction.
  
• Receive and verify expense reports and other invoices for accuracy and eligibility for payment.
  
• Reconcile expense and other financial reports with account balances and office records.
  
• Record expenses to appropriate GL accounts and cost centers by analyzing invoices and expense reports and obtaining proper backup documentation.
  
• Reconcile company credit card statements.
  
• Maintain the credit card authorized buyers list, including timely issuance and deactivation.
  
• Process toll payments and administer Good To Go passes.
  
• Review vendor statements and resolve purchase order, contract, invoice, and/or payment discrepancies and documentation issues.
  
• Facilitate vendor payments and issue checks.
  
• Verify payments by reviewing checks and vouchers.
  
• Monitor vendor accounts to ensure proper setup.
  
• Ensure employer identification numbers or social security numbers (W-9) are collected from all vendors prior to setup.
  
• Prepare and submit 1099s.
  
• Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
  
• Assist with accounting records and ledgers by reconciling monthly statements and transactions.
  
• Assist in periodic audits by ensuring proper recordkeeping of purchases and approvals.
  
• Provide accurate and effective documentation and records management related to the AP function in accordance with records retention policies and procedures.
  
• Protect organizational value by keeping information confidential.
  
• Attend training opportunities as requested and required for the role.
  
• Work independently and collaboratively within a team as needed.
  
• Provide functional backup for other finance functions as assigned.
  
• Demonstrate strong analytical, problem-solving, and organizational skills.
  
• Proactively take on additional tasks as needed.
  
• Complete tasks accurately and on time.
  

Other Functions

• Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit.

Requirements

• 3–5 years of relevant experience (industry-specific experience preferred).
  
• Familiarity with AP automation is preferred.
  
• Strong Excel skills are a plus.
  
• Recent experience with Great Plains is preferred but not required.
  
• In-office work is required.