Accounting Specialist
Full-time
Apollo Technologies Incorporated
Job Title: Accounting Assistant (AR & AP Focus)
Location: Kalayaan Ave, Makati City I 9-6 I M-F I Onsite
Job Type: Full-Time
We are seeking a detail-oriented Accounting Assistant to join our finance team. In this role, you will manage our end-to-end Accounts Receivable (client invoicing and collections) and Accounts Payable (vendor billing and disbursements) processes, ensuring accurate financial deliverables for our growing tech operations.
Key Responsibilities
- Accounts Receivable (AR) & Billing:
- Generate and issue accurate client invoices based on project milestones, software subscriptions, and time-and-materials contracts.
- Monitor open receivables, send payment reminders, and follow up with clients to ensure timely collections.
- Reconcile client accounts and process incoming payments (ACH, credit cards, wire transfers).
- Accounts Payable (AP) & Vendor Management:
- Review, code, and enter vendor invoices and contractor expense reports into accounting software.
- Process weekly/bi-weekly payment runs via check, ACH, or wire, ensuring proper approval workflows.
- Communicate with vendors regarding payment status, statement reconciliations, and billing discrepancies.
- Reporting & General Ledger:
- Assist in month-end close activities by preparing AR/AP aging reports and account reconciliations.
- Maintain clean, organized digital records for auditing and tax compliance.
- Support the Senior Accountant with ad-hoc financial reporting and client/vendor deliverables.
Qualifications & Requirements
- Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent experience).
- Experience: 1–3 years of hands-on experience in Accounts Receivable, Accounts Payable, or general bookkeeping.
- Software Skills: Proficiency with Cloud Accounting platforms (e.g., QuickBooks Online, NetSuite, Xero) and Excel (VLOOKUPs, Pivot Tables) is a plus.
- Key Traits: High attention to detail, strong communication skills for client/vendor outreach, and ability to handle confidential financial data.
Vacancy posted more than 2 months ago
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