Administrative Specialist/Assistant
Full-time
CBD Property Consultancy Corp.
Document Management & Legal Support
- Prepare, review, and draft legal and property-related documents including title transfer paperwork.
- Coordinate the execution and notarization of legal documents.
- Maintain updated records and filing systems (physical and digital).
Government Liaison & Compliance
- Coordinate with various government offices (BIR, LGUs, Registry of Deeds, etc.) for tax clearance, business permits, and other regulatory requirements.
- Facilitate computation and filing of taxes and clearance certificates.
- Ensure compliance with local and national government processes.
Administrative & Scheduling Tasks
- Handle day-to-day administrative functions including email, correspondence, and schedule management.
- Provide support in banking transactions and monitor relevant account activities.
- Coordinate and schedule appointments and meetings with internal and external parties.
Accounting & Financial Tasks
- Assist in basic accounting, billing, and tax filing duties in coordination with the finance team.
- Ensure timely payment and submission of taxes, permits, and clearances.
Sales & After-Sales Coordination
- Work closely with the marketing team to support after-sales activities including document processing, client updates, and handover coordination.
- Provide administrative support to sales and customer service teams as needed.
Field Work & Client Coordination
- Willing to travel to government offices, client locations, or business sites to process documents or secure approvals.
- Proficiency in MS Office (Excel, Word, Outlook) – for documentation & reports.
- Strong English communication – for legal drafting & correspondence.
- Analytical & Organizational Skills – for compliance tracking & record-keeping.
- Time Management & Scheduling – to meet deadlines efficiently.
- Accounting & Tax Filing Knowledge – BIR compliance, financial computations.
- Experience in Business Licensing & Government Coordination (DTI, SEC, LGU).
- Banking & Title Transfer Processing – handling transactions & legal paperwork.
- Ability to Draft Legal Documents (deeds, contracts, affidavits).
- Willingness to Travel – for government processing & client meetings.
Preferred Experience:
- 2+ years in admin, legal compliance, accounting, or tax filing roles .
- Background in real estate, finance, or corporate services is a plus.
Vacancy posted more than 2 months ago
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