Executive Assistant
Full-time
Careers at GSC
About the Position
We are seeking an Executive Assistant to support our client's executive leadership team. In this role, you will provide high-level administrative, organizational, and strategic support, helping leaders manage complex schedules, shifting priorities, and sensitive information with confidence and discretion. You'll act as a trusted partner to the executives, enabling them to focus on strategic objectives while contributing to a collaborative, fast-paced, and high-performing environment.
Key Responsibilities
Executive Support
- Manage executive calendars, scheduling meetings, travel, and appointments
- Serve as a primary point of contact between executives and internal/external stakeholders
- Prepare agendas, presentations, reports, and briefing materials
- Anticipate executive needs and proactively address priorities
Communication & Coordination
- Draft and edit correspondence, emails, and internal communications
- Coordinate meetings, board sessions, and executive events
- Track action items and follow up on deliverables
Administrative & Operational Support
- Maintain confidential records, files, and documentation
- Process expense reports, invoices, and reimbursements
- Support special projects and cross-functional initiatives
- Assist with onboarding senior leadership or board members
Information & Time Management
- Prioritize and manage competing requests
- Filter and respond to inquiries on behalf of executives
- Maintain accurate records and systems
Qualifications
- Bachelors degree in Business Administration or a related field
- Minimum 3 years work experience at supporting senior Executive
- Can work flexible hours, especially when the executive has urgent requests during business travel.
- Skills, performance and professionalism at an advanced level
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Excellent verbal and written communication skills.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms, Calendly, Go File room and Share point
- Highly resourceful team-player, with the ability to also be extremely effective independently
Vacancy posted 1 day ago
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