Executive Assistant

SPECIFIC DUTIES AND RESPONSIBILITIES

1. Executive Administrative Support

 Manage and maintain executive calendars, appointments, and travel arrangements.

 Prepare, review, and organize correspondence, reports, and presentations.

 Ensure proper documentation, filing, and safekeeping of confidential records.

2. Meeting and Event Coordination

 Organize and schedule meetings, including agenda preparation and minutes

documentation.

 Ensure timely distribution of materials and monitor follow-up actions.

 Coordinate executive participation in corporate events and engagements.

3. Communication Management

 Screen calls, emails, and inquiries, ensuring appropriate and timely responses.

 Draft and issue official communications on behalf of the President and COO.

 Maintain professional relationships with internal and external stakeholders.

4. Project and Task Assistance

 Provide support in executive-led projects, including coordination and monitoring of

deliverables.

 Conduct research and prepare briefing materials as required.

 Track deadlines and ensure timely completion of assigned tasks.

5. Confidentiality and Compliance

 Uphold strict confidentiality in handling sensitive information.

 Ensure adherence to company policies, procedures, and compliance requirements.

 Demonstrate integrity, discretion, and professionalism in all responsibilities.

IV. JOB SPECIFICATION

A. Education

 Bachelor’s degree in Business Administration, Office Management, Communication, or

related field.

B. Experience

 Minimum of 5 years’ experience in executive support or administrative management.

 Demonstrated ability to manage complex schedules and high-level communications.

 Experience in corporate or financial services environment preferred.