Billing and Collection Staff

WE’RE HIRING!

NEWTRAIL SERVICES, INC. is looking for a Billing and Collection Staff (Direct Hire)

Location: Poblacion, Amadeo, Cavite (On-site)

We are seeking a results-driven and experienced professional to oversee our billing operations and accounts receivable functions. The ideal candidate will ensure accuracy, timely collections, and compliance with company policies.

Qualifications:

• Bachelor’s degree in Accounting or Finance
• 1–3 years of experience in billing, collections, and accounts receivable
• Strong analytical, organizational, and leadership skills
• Excellent communication and problem-solving abilities

Specific Duties and Responsibilities:

I. Billing and Collection (Accounts Receivable Cycle)

• Prepare and process billing documents and sales invoices accurately and timely.
• Apply Value Added Tax (VAT) and CWT as necessary based on client taxpayer classification.
• Conduct detailed Accounts Receivable (AR) reconciliation, including validating and resolving disputes, payment deductions, and customer claims.
• Monitor customer accounts for delayed payments and execute collection activities (follow-up calls, emails) to ensure timely receipt of funds.
• Prioritize collections based on the Accounts Receivable Aging Report.
• Prepare and send Statements of Account (SOA) and request AR confirmation and proof of payments from customers.
• Ensure all incoming payments are correctly identified and applied to the appropriate customer ledger.
• Initiate Credit Memo / Chargeback / Suggest Write-Offs after reconciliation and proper management approval.

II. AR Preparation and Distribution

• Timely preparation and distribution of invoices within acceptable timelines.
• Appropriate transmittal of invoices with correct receiving.
• Prepare monthly AR aging and collection report.

III. Collection Process Follow-up

• Trace status of all the issued invoices.
• Identify bottlenecks and create strategies to resolve delays in processing.
• Maintain good relationships with client approvers.
• Conduct field visits and meetings with clients if necessary.

IV. Other Accounting and Admin Tasks

• Perform other accounting and administrative tasks to be assigned from time to time.