Billing and Collection Officer
Full-time
Newtrail Services Inc
WE’RE HIRING!
NEWTRAIL SERVICES, INC. is looking for a Billing and Collection Officer (Direct Hire)
Location: Poblacion, Amadeo, Cavite (On-site)
We are seeking a results-driven and experienced professional to oversee our billing operations and accounts receivable functions. The ideal candidate will ensure accuracy, timely collections, and compliance with company policies.
Qualifications:
- Bachelor’s degree in Accounting or Finance
- 1–3 years of experience in billing, collections, and accounts receivable
- Strong analytical, organizational, and leadership skills
- Excellent communication and problem-solving abilities
Specific Duties and Responsibilities:
I. Billing and Collection (Accounts Receivable Cycle)
- Prepare and process billing documents and sales invoices accurately and timely.
- Apply Value Added Tax (VAT) and CWT as necessary based on client taxpayer classification.
- Conduct detailed Accounts Receivable (AR) reconciliation, including validating and resolving disputes, payment deductions, and customer claims.
- Monitor customer accounts for delayed payments and execute collection activities (follow-up calls, emails) to ensure timely receipt of funds.
- Prioritize collections based on the Accounts Receivable Aging Report.
- Prepare and send Statements of Account (SOA) and request AR confirmation and proof of payments from customers.
- Ensure all incoming payments are correctly identified and applied to the appropriate customer ledger.
- Initiate Credit Memo / Chargeback / Suggest Write-Offs after reconciliation and proper management approval.
II. AR Preparation and Distribution
- Timely preparation and distribution of invoices within acceptable timelines.
- Appropriate transmittal of invoices with correct receiving.
- Prepare monthly AR aging and collection report.
III. Collection Process Follow-up
- Trace status of all the issued invoices.
- Identify bottlenecks and create strategies to resolve delays in processing.
- Maintain good relationships with client approvers.
- Conduct field visits and meetings with clients if necessary.
IV. Other Accounting and Admin Tasks
- Perform other accounting and administrative tasks to be assigned from time to time.
Vacancy posted more than 2 months ago
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