Real Estate Bookkeeper

Role: Real Estate Bookkeeper

Contract: Part-time Remote Contractor (20 hours weekly / 80 hours monthly)

Business Hours: Flexible within Monday through Friday, 9 AM - 5 PM PST

Rate: $9 - $10 USD hourly / $720 - $800 USD monthly

Availability to Start: Immediately

Client's Profile

This is an established US-based family real estate business. The company owns and manages a diverse portfolio of real estate properties across multiple US States with a strong focus on family-values, growth and operational excellence.

What You'll Do

As the Real Estate Bookkeeper, you will provide day-to-day bookkeeping and administrative support for a growing real estate portfolio. You will handle Buildium data entry, reconciliations, AP/AR, property-level transactions, discrepancy research, vendor follow-ups, and financial documentation while coordinating with the property management and administrative teams to keep records accurate and up to date. Your core responsibilities will include the following:

Bookkeeper & Property Accounting Support:

• Execute daily Buildium data entry and property bookkeeping.
• Perform routine bank and credit card statement reconciliations.
• Handle AP/AR functions, including transaction categorization, vendor invoice processing, and payment tracking.
• Track property-level income and expenses, including tenant ledgers, rent payments, reimbursements, and security deposits.
• Maintain organized spreadsheets, records, documentation, and supporting schedules.
• Review discrepancies, assist with record cleanup, and research transaction discrepancies as needed.
• Assist in assembling documentation and data to support month-end bookkeeping and financial reporting.

Administrative, Follow-Up & Dispute Resolution:

• Assist with credit card charge disputes and other payment disputes.
• Actively follow up with vendors regarding refunds and verify that credits/refunds post correctly to credit card statements.
• Coordinate directly with the admin and property management teams to obtain necessary information, supporting documents, or required follow-ups.
• Handle personal and family financial administrative tasks, including organizing, tracking, paying, and following up on medical and personal payments.
• Provide general accounting-related administrative and data-entry support across routine business operations as needed.

What You Should Have

Must-haves:

• At least four years of Bookkeeping and Accounting-related Administrative Support experience, with US Real Estate or Property Management experience required.
• At least two years of experience working in a global remote or virtual environment for a company based in North America.
• Solid track record of handling financial details, records, and personal payments with absolute discretion, confidentiality, and integrity.
• Prior experience managing property-level transactions, including tenant ledgers, rent payments, reimbursements, and security deposit tracking.
• Comfort and willingness to perform routine, detailed, and repetitive administrative work alongside bookkeeping tasks (e.g., credit card disputes, vendor refund follow-ups, document gathering, and data entry).
• Willingness and comfort with handling personal and family financial administrative tasks (e.g., medical payments, personal card issues, vendor follow-ups, and tracking).
• Dedicated availability to commit 20 working hours per week to the Hiring Client (must have sufficient schedule capacity, rather than squeezing work around multiple other clients).
• Exceptional written and verbal English communication skills when coordinating with internal teams, vendors, and external parties.
• High level of dependability, organizational skills, attention to detail, and a commitment to following established processes reliably.

Technology Specifications:

• Minimum 100 Mbps Internet Speed
• Windows 11 or macOS 15 Sequoia
• Minimum Intel i5 8th gen 8GB of RAM or Apple M1 chip 8GB of RAM
• Webcam and Headset
• Designated Office Space in your home

Nice-to-haves:

• Active functional familiarity or prior experience with Buildium (or other property management software platforms like AppFolio).
• Associate degree or formal background in accounting, finance, or business administration.

Who You Are

We are hoping you are someone who:

• Has a strong follow-through mindset and is willing to research transaction discrepancies, track down missing receipts and invoices, and persistently follow up until refunds and credits are properly posted.
• Is looking to grow within established processes and support team operations, rather than seeking a high-level accounting, CPA, Controller, or management role.
• Is a collaborative and adaptable team player who is comfortable coordinating with property management and administrative teams whenever information or documentation is needed.