Sales Executive Assistant

BuyNextDoor Digital Commerce Inc. is looking for a Sales Executive Assistant to the CEO who can become the CEO's trusted right hand and execution partner.

This is not a traditional Sales Executive Assistant role focused mainly on calendar management and administrative tasks . The role requires someone who can understand the CEO's priorities, coordinate across departments, follow through on important matters, and help ensure that the organization continues moving even when the CEO is unavailable.

Key Responsibilities

• Manage the CEO's priorities, calendar, meetings, communications, and follow-ups
• Prepare meeting briefs, presentations, documents, reports, and executive summaries
• Attend selected meetings with or on behalf of the CEO when delegated
• Take meeting notes, document decisions, assign action items, and ensure follow-through
• Coordinate and follow up with department heads and team members regarding commitments, deadlines, and CEO directives
• Coordinate across Sales, Marketing, Customer Success, Operations, Finance, Technology, HR, and Business Development
• Review incoming matters and help determine what requires the CEO's attention versus what can be handled independently
• Communicate approved instructions, decisions, and priorities on behalf of the CEO
• Coordinate with external partners, suppliers, applicants, and other stakeholders when authorized
• Conduct research and gather information needed for business and management decisions
• Use AI and productivity tools for research, drafting, documentation, analysis, and execution
• Identify operational gaps, unresolved issues, and bottlenecks and proactively bring them to Management's attention
• Support special projects and urgent Company priorities
• Help build executive-office systems, dashboards, trackers, SOPs, and communication processes
• Take temporary ownership of reasonable operational or administrative gaps when necessary during the Company's pioneering stage

Executive Representation

When properly delegated, the Executive Assistant may represent the CEO in internal meetings, communicate previously approved decisions, gather information, coordinate teams, and ensure that execution continues.

The expected approach is:

Understand the CEO's Direction → Represent the Direction → Coordinate Execution → Follow Up → Escalate When Necessary → Report Back

Major financial commitments, contracts, hiring/firing decisions, strategic commitments, legal representations, material partnerships, and other reserved decisions remain subject to the CEO or authorized Management's approval unless expressly delegated.

What We're Looking For

We are looking for someone with strong:

• Ownership and accountability
• Judgment and initiative
• Resourcefulness
• Communication skills
• Organization
• Problem-solving ability
• Leadership
• Independent execution
• Follow-through
• Confidentiality and discretion

You should be comfortable working with different levels of people, including employees, applicants, managers, suppliers, corporate partners, executives, and other stakeholders.

Startup Environment

BuyNextDoor is an early-stage technology startup with aggressive growth goals. Not every system, SOP, department, or organizational structure is already perfectly established.

The successful candidate should be comfortable stepping into gaps, investigating issues, building processes, organizing initiatives from scratch, and taking temporary ownership when needed.

We don't expect you to know everything. We expect you to develop the ability to:

Understand → Investigate → Think → Recommend → Execute → Follow Through

Confidentiality & Trust

This position may have access to sensitive information involving management, employees, financials, investors, partnerships, legal matters, business strategy, company systems, and CEO communications.

Discretion, confidentiality, integrity, and sound judgment are non-negotiable requirements.

Growth Opportunity

This role provides significant exposure to different areas of the business and works closely with the Founder & CEO.

Potential career progression may include:

Executive Assistant → Senior Executive Assistant / CEO Office Lead → Chief of Staff → Executive/Management Leadership

Compensation & Employment Details

• Salary: ₱25,000–₱35,000/month, negotiable + incentives
• Work Setup: Hybrid
• Working Days: Monday–Saturday
• Working Hours: 9:00 AM–6:00 PM
• Paid Training: 1 month paid training and initial assessment
• Probationary Period: 5 months probationary/performance evaluation
• Regularization: Subject to applicable performance and regularization standards
• Salary Review: Potential salary increase after the first month, depending on performance
• Payroll: 1st–15th → paid on the 20th; 16th–end of month → paid on the 5th of the succeeding month