Health Safety and Environment Officer / Document Controller

The Health Safety and Environment Officer / Document Controller is responsible for ensuring the organization’s compliance with environmental, occupational health, and safety regulations, while maintaining and managing company documentation in alignment with ISO 9001:2015 standards. This role will oversee safety programs, pollution control activities, and documentation processes to support operational excellence, regulatory compliance, and continuous improvement initiatives.

DUTIES AND RESPONSIBILITIES:

Environmental Compliance (Pollution Control Officer Functions)

• Ensure compliance with environmental laws, regulations, and standards as required by DENR-EMB, LGUs, and other relevant agencies.
• Prepare and submit Self-Monitoring Reports (SMRs), Compliance Monitoring Reports (CMRs), and other regulatory requirements within set deadlines.
• Monitor, operate, and oversee environmental facilities (e.g., wastewater treatment plant, hazardous waste storage, air pollution control devices).
• Develop and implement environmental management plans, including waste management and pollution control measures.
• Coordinate with accredited waste service providers for proper disposal and treatment processes.

Occupational Health & Safety (Safety Officer Functions)

• Develop, implement, and monitor occupational safety and health programs in compliance with DOLE regulations (RA 11058, DO 198-18, OSHS Standards).
• Plan and conduct safety drills, emergency evacuations, hazard and risk assessments, and toolbox meetings.
• Lead safety induction for new hires and contractors, ensuring awareness of workplace hazards and safety protocols.
• Conduct regular inspections to ensure compliance with PPE usage and safety procedures.
• Investigate workplace incidents, prepare reports, and recommend corrective and preventive actions.
• Prepare and submit required DOLE Occupational Safety and Health (OSH) reports, including but not limited to: Annual Medical Report (AMR / DOLE Form 1020), Work Accident/Illness Exposure Data Report (WAIR), Monthly/Annual Accident Reports and Notifications of Work-Related Incidents (WIR), Safety and Health Committee Reports and Training Reports
• Plan and conduct safety drills, emergency evacuations, hazard and risk assessments, and toolbox meetings.
• Lead safety induction for new hires and contractors, ensuring awareness of workplace hazards and safety protocols.
• Conduct regular inspections to ensure compliance with PPE usage and safety procedures.
• Investigate workplace incidents, prepare reports, and recommend corrective and preventive actions.

ISO Documentation & Quality Management (Document Controller Functions)

• Maintain and control all company documents in compliance with ISO 9001:2015 standards.
• Prepare, review, and update procedure manuals, guidelines, and forms to ensure accuracy and relevance.
• Ensure controlled copies of approved documents are distributed and obsolete documents are removed from circulation.
• Track and manage document version control, ensuring audit readiness.
• Support internal and external audits by providing accurate and complete documentation.

General Responsibilities

• Promote a culture of safety, environmental stewardship, and continuous improvement across the organization.
• Provide training and awareness programs to employees on EHS and quality management topics.
• Maintain accurate records and prepare periodic reports for management review.
• Collaborate with other departments to ensure EHS compliance and documentation control integration in all processes.

MINIMUM QUALIFICATIONS

• Graduate of a Bachelor's degree in Business, Engineering and Information Technology
• Atleast 2-3 years of related work experience
• Certified Pollution Control Officer (DENR-EMB accredited).
• Certified Safety Officer (BOSH / COSH accredited).
• Proven experience in ISO 9001:2015 documentation and standards.
• Strong knowledge of environmental, safety, and quality management requirements.
• Excellent organizational and reporting skills.
• Ability to train, lead, and influence personnel at all levels.
• The incumbent will be assigned in Balagtas, Bulacan