Administrative Specialist/Assistant
Full-time
Energetix Power Technologies Corporation
Duties and Functions
Position: Admin / Accounting Staff (Focus Role)
A. Petty Cash Management
- Maintain and monitor the Petty Cash Fund in accordance with company policies and approved limits
- Ensure all Petty Cash disbursements are supported by complete and valid receipts and properly approved request forms
- Record all Petty Cash transactions accurately and on a timely basis
- Prepare Petty Cash replenishment requests and liquidation reports
- Conduct regular reconciliation of Petty Cash balances and report any discrepancies immediately
- Safekeep Petty Cash and related documents
B. Revolving Fund Monitoring
- Monitor usage of the Revolving Fund and ensure expenses are within approved purpose and limits
- Maintain accurate records and logs of all Revolving Fund transactions
- Ensure timely liquidation and submission of complete supporting documents
- Coordinate with Management and Accounting for replenishment and reconciliation
- Report fund status regularly and escalate any issues or irregularities
C. Timekeeping and Attendance
- Handle daily timekeeping of employees, including attendance monitoring, time-in/time-out verification, and leave tracking
- Encode attendance records accurately into Excel or designated timekeeping systems
- Monitor overtime, undertime, absences, and leave applications for proper documentation and approval
- Generate and submit attendance and timekeeping reports on a regular basis
- Coordinate with HR and Management on attendance-related concerns or discrepancies
D. Administrative Support (Related to Accounting/HR)
- Assist in filing and safekeeping of financial and HR-related documents
- Coordinate with HR on payroll-related requirements based on timekeeping records
- Support internal audits, reviews, and compliance requirements related to funds and attendance
- Perform other administrative and accounting-related tasks as may be assigned by Management
Vacancy posted 6 hours ago
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