Administrative Assistant
Full-time
QuestServ Solutions Inc.
Key Responsibilities - Office Management: Manage reception areas, greet visitors, answer phone calls, and respond to email inquiries.
- Scheduling: Coordinate executive calendars, arrange meetings, book conference rooms, and organize travel logistics.
- Record Keeping: Update and maintain physical and digital filing systems, databases, and employee or client records.
- Procurement: Monitor office inventory, order necessary stationery and pantry supplies, and liaise with vendors for equipment repairs.
- Financial Support: Process invoices, prepare and submit expense reports, and track billing cycles.
- Document Preparation: Draft correspondence, type up meeting minutes, and compile data into reports or presentations.
- HR & Onboarding: Assist human resources by scheduling interviews, assisting with onboarding paperwork, and tracking employee attendance.
Required Qualifications & Skills
- Education: High school diploma or equivalent is required; an Associate’s or Bachelor’s degree in Business Administration or a related field is often preferred.
- Technical Proficiency: Proficiency in office productivity software (e.g., Microsoft Office 365, Google Workspace, or project management tools).
- Organization: Exceptional time-management and multitasking abilities to handle various shifting priorities.
- Communication: Excellent written and verbal communication skills.
- Discretion: The ability to handle confidential and sensitive company information securely.
Vacancy posted more than 2 months ago
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