Admin Assistant
Temporary
Nityo Infotech
Main Accountabilities:
General Administrative Support:
- Handle office tasks such as filing, generating reports, and setting up for meetings
- Manage assigned testers and office correspondence, including emails, phone calls, and mail, ensuring prompt communication
- Maintain a clean and organized office environment
- Ensure that testers follow proper office decorum and office attire requirements
Schedule Management:
- Manage team calendars by scheduling appointments, meetings, and events between testers and organic employees
- Coordinate conference calls and meetings, both virtual and in- person.
- Organize and prepare for meetings, including drafting agendas, sending reminders, and arranging meeting spaces or virtual setups and minutes.
Document Preparation &Management:
- Prepare reports, presentations, and correspondence in a timely manner.
- Draft, format, and proofread documents such as memos, letters, and emails.
- Maintain and update company records, databases, and filing systems (electronic and physical).
- Coordinate office services such as maintenance, catering, and deliveries.
- Validation/Quota monitoring per tester vs test execution results vs files shared by organic team leads.
Team Support:
- Support department processes such as maintaining employee records, scheduling interviews, and coordinating onboarding for new hires, when needed
- Assist in organizing team-building activities and employee events, if any
- Address inquiries and provide general support to office staff
- Check attendance records and validate billing details
- Follow handling of vault- and test devices-related processes and ensure secrecy of confidential information
QUALIFICATIONS:
- Graduate of a 4-year course (preferably in Business Administration or related field)
- At least 3 years of experience in administrative support or office management
- Strong organizational and time-management skills with attention to detail
- Proficiency in MS Office Suite (Word, Excel, Outlook) and ability to handle confidential information
Vacancy posted 4 days ago
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