Admin Assistant

Grow your career with BMG Outsourcing - a leading, well-respected Australian-owned Outsourcing Company with offices in Clark and Sydney, offering long-term rewarding careers with our clients.

BMG Outsourcing is seeking a detail-oriented and reliable Administration Assistant (Administration Support – Offshore) to support Executive Assistants and stakeholders across the business. This role is responsible for delivering high-volume, process-driven administrative support including expense processing, travel coordination, document preparation, and shared services support.

The position requires a high level of accuracy, strong organizational skills, and the ability to work across multiple priorities and time zones while maintaining strict adherence to processes and quality standards.

• Schedule:  Monday to Friday, 7 AM – 4 PM (PH Time)
• Work Set up: Hybrid
• Salary range: PHP 60,000 - 80,000

In this role, you will:

Administrative & Transactional Support

• Manage shared inboxes, ensuring timely review and action of requests
  
• Process expense claims accurately, including reconciliation and follow-ups
  
• Coordinate domestic and international travel bookings
  
• Prepare and format documents, including pagination and final quality checks
  
• Provide backend administrative support such as:
  
  • Data entry
    
  • Document management
    
  • Calendar and meeting scheduling
    
• Assist with Equifax request processing
  
• Support updates to PowerPoint presentations and Word documents
  

Process & Quality Support

• Follow established Executive Assistant workflows and procedures
  
• Maintain high levels of accuracy and quality across all deliverables
  
• Identify issues and recommend process improvements
  
• Support team members during peak workload periods
  
• Manage competing priorities and meet deadlines consistently

We're Looking for Someone Who has: 

• Proven experience as an Executive Assistant, Administrative Assistant, or in a Shared Services environment
  
• Strong experience in:
  
  • Expense processing
    
  • Travel coordination
    
  • Document management
    
• Strong written and verbal communication skills
  
• Ability to work independently and collaboratively with offshore and onsite teams
  
• Process-driven mindset with a focus on quality
  
• Ability to handle confidential and sensitive information

Technical Skills:

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  
• Experience with expense and travel systems is preferred
  
• Good to have experience with Go HighLevel (tool) and Equifax, though not required.

Non-Negotiables: 

• High attention to detail and accuracy
  
• Strong organizational and time management skills
  
• Ability to work under pressure in a fast-paced environment
  

Why You’ll Love Working with Us:

• Company-provided laptop + second monitor
• Free HMO
• Monthly Team Gratitude Celebrations, Year-end Party, & Summer Outing.
• Welcome gift on Day 1
• Coffee session on Day 1 (for hybrid and onsite employees)
• Company Shuttle Service
• Free Meals and Snacks
• Generous vacation days, holidays, and sick leave to help you recharge.
• DOLE Mandated Leave (Paternity Leave, Maternity Leave, 7 days SOLO Parent Leave, Magna Carta Leave, etc.)