Payroll and Contracts Officer | AU | WFH

Setup and Location: WFH (Philippines) 

Work Schedule: 10:00 AM to 6:00 PM (AEST) | 7:00 AM to 4:00 PM (PH Time)

Employment Type: Full-time 

Ready to do work that actually excites you?

We're looking for a detail-oriented and proactive Payroll and Contracts Officer to support a growing Australian business. You'll take ownership of end-to-end payroll processing, contract administration, timesheet management, and compliance, ensuring operations run smoothly and accurately.

This role is ideal for someone who enjoys working independently, takes pride in accuracy and organisation, and is confident managing both payroll and administrative responsibilities. You'll play a key role in supporting the business while taking full ownership of your function from day one.

What You’ll Do

• Process payroll for all staff using Employment Hero, including modern award interpretation and Fair Work compliance.
  
• Perform bank and account reconciliations in Xero on a regular basis.
  
• Collect, verify, and submit employee timesheets for payroll processing.
  
• Prepare basic quotations for construction cleaning engagements.
  
• Review scopes of work documents for accuracy and completeness.
  
• Handle general administrative tasks as directed by the business owner.
  
• Ensure payroll compliance with applicable modern awards and Enterprise Bargaining Agreements.
  
• Coordinate contract administration for new and ongoing client engagements.
  
• Manage timesheet entries to ensure accurate payroll input.
  
• Extract basic quantity data from Togal AI to assist in quotation preparation.
  
• Create detailed quotations based on extracted project data.
  
• Draft comprehensive scopes of work for upcoming projects.
  
• Review client-provided scopes of work to ensure alignment and completeness.
  

Requirements

What You Bring  

We’re looking for someone who:

• Has a Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
  
• Has proven Australian payroll experience, including modern award interpretation, payroll compliance, and working within complex payroll environments.
  
• Has hands-on experience processing payroll under Enterprise Bargaining Agreements (EBAs) and managing payroll with a high level of accuracy and attention to detail.
  
• Has demonstrated experience collecting, reviewing, and verifying timesheets to ensure accurate payroll processing.
  
• Has working knowledge of Xero, including reconciliations and general bookkeeping functions.
  
• Has strong organisational skills and can confidently manage multiple responsibilities, deadlines, and competing priorities.
  
• Can work independently, take ownership of their function, and make sound decisions with minimal supervision.
  
• Has excellent written and verbal English communication skills and can communicate professionally with both internal and external stakeholders.
  
• Is comfortable working in a growing business where responsibilities may extend beyond payroll into contracts administration, quotations, and operational support.
  
• Has a proactive mindset, enjoys learning new processes, and is willing to step into unfamiliar tasks when required.
  
• Takes pride in producing accurate work and has the confidence to identify issues, ask questions, and seek clarification when something doesn't look right.
  

Nice to Haves

• Experience processing payroll within construction, labour hire, facilities management, or cleaning industries.
  
• Experience preparing quotations, reviewing scopes of work, or supporting estimating and project administration activities.
  
• Experience in contracts administration, document management, or operational support roles.
  
• Hands-on experience using Employment Hero.
  
• Familiarity with Togal AI or similar quantity take-off and estimating platforms.
  
• Experience working in a small to medium-sized business environment where adaptability and ownership are highly valued.

Benefits

Why You’ll Love Working Here

• HMO, dental, and life insurance for you and one free dependent from day one, with the option to add more.
  
• Uncapped placement incentives.
  
• Ongoing training and upskilling opportunities.
  
• Paid leaves including birthday, vacation, medical, and maternity, with up to 6 vacation days convertible to cash on your anniversary.
  
• Employee engagement activities such as year-end party, family day, team building, and more.
  

Let’s Talk

If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.