Executive And Admin Assistant - 5 Yrs Experience - Santolan Pasig

Qualifications: Education, Licenses and Certificates: • Graduate of a any Business related course Relevant Experience: • At least five (5) years’ work experience in the same field Knowledge, Skills, Abilities:

• Good strategic thinking, analytical and problem-solving skills
• Keen to details
• Excellent organizational, multi-tasking skills and a team player
• Effective time management skills
• With excellent writing and communication skills, with pleasing personality
• Highly resourceful and dependable
• Proficient in the use of Microsoft Office operations (Microsoft Excel, Word, PowerPoint)

Internal & External Customers Internal : C-Level, Department Heads, Managers and Employees of Trion Group of Companies External : Clients, Vendors, Consultants and Local Government Units Key Roles and Responsibilities: • Manage scheduling for company executive(s) including but not limited to Board Meetings, Annual Stockholders Meeting, Committee and Alignment meetings. • Organize and prepare for internal and external high-level meetings, including gathering documents and attending to logistics of meetings

• Preparation of Executive presentation, correspondence and minutes of meetings.
• Answer and respond to phone calls, communicate messages and information to the

executive • Process administrative documentation requirements and maintain various records for company executive(s). • Design and establish the company’s corporate governance framework, quality management system, ensuring compliance with legal, regulatory, and best practice standards. • Create and review legal documents including but not limited to consultancy, partner and retainer contracts

• Coordinate legal requirements and concerns with appointed corporate legal counsel
• Responsible for inventory, purchase, replenishment and issuance of office supplies;
• Maintain supplies inventory by checking stock to determine inventory level, anticipating

needed supplies, placing, expediting orders for supplies and verifying receipt of supplies; • Responsible for application and renewal of insurances, Business, Fire and Sanitary permits, and contracts for Trion facilities • Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment & techniques; • Process Visa Application and travel arrangements