Executive Virtual Assistant
Global Hola
We’re hiring an Executive Virtual Assistant to support the founder of a non-profit firm that helps organizations align strategy, leadership, and culture to create meaningful impact.
This role is ideal for someone who is highly organized, detail-oriented, and proactive, with exceptional communication skills and the ability to manage executive schedules and communications efficiently. You will serve as a trusted administrative partner, ensuring the executive's calendar, appointments, and inbox are well-managed so they can focus on delivering high-value consulting and leadership initiatives.
Work schedule
- Approximately 5 hours per week
- Flexible schedule with availability to support scheduling needs during U.S. business hours when necessary
- Remote work arrangement
Responsibilities:
- Manage and maintain the executive's calendar, including scheduling, rescheduling, and coordinating appointments across multiple time zones
- Monitor and organize email inboxes, prioritize communications, and draft professional responses on behalf of the executive
- Coordinate meetings, discovery calls, client appointments, and speaking engagements
- Send meeting confirmations, reminders, and follow-up communications to clients and stakeholders
- Identify scheduling conflicts and proactively recommend solutions
- Maintain accurate records of appointments, contacts, and meeting details
- Coordinate with clients, partners, and team members to ensure seamless scheduling and communication
- Assist with basic administrative tasks related to calendar and inbox management
- Ensure urgent requests and time-sensitive communications are addressed promptly
- Support the executive in staying organized, focused, and responsive to key priorities
Qualifications:
- Minimum of 2 years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or similar support role
- Proven experience managing executive calendars and inboxes for senior leaders or business owners
- Excellent written and verbal English communication skills
- Strong organizational and time-management abilities
- High attention to detail and ability to maintain confidentiality
- Ability to work independently with minimal supervision
- Professional, proactive, and resourceful mindset
- Experience with Google Workspace (Gmail, Google Calendar, Google Drive) required
- Familiarity with scheduling tools such as Calendly, Zoom, and Microsoft Outlook is preferred
- Experience supporting coaches, consultants, or professional service businesses is a plus
Technical Requirements
Computer/Laptop
- Processor: Intel Core i5 or equivalent and above
- RAM: 8GB or higher
- Storage: 256GB SSD or higher
- Operating System: Windows 10/11 or macOS
- Display: 13-inch or larger screen
Internet
- Minimum 10 Mbps download and 5 Mbps upload speed
- Reliable backup internet connection preferred
Accessories
- Noise-canceling headset with microphone
- Webcam
Work Setup
- Quiet, distraction-free workspace
- Professional and reliable remote working environment
- Ability to attend virtual meetings when required
Vacancy posted more than 2 months ago
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