Virtual Assistant | Cellexia Labs

Cellexia Labs currently serves customers in markets all over the world, with our fastest-growing communities in Europe, the US, Canada, and Australia. We’re a fully remote, international team, small by design, where everyone owns something real and decisions are made by the people closest to the work.

Behind every ad that works is a lot of careful, unglamorous work: creatives uploaded and named correctly, campaigns checked every morning, numbers pulled and organized, competitors tracked, small problems caught before they cost money. When that work is done well, the media buyers and creatives can spend their time on the decisions that move the business.

This role does that work. You’ll support our Meta advertising and marketing initiatives day to day, keeping things organized, accurate, and moving. It’s a hands-on role with plenty of tasks, and you’ll see exactly how a fast-growing brand runs paid ads from the inside.

For a reliable, detail-minded person who wants to learn digital marketing by working next to people who do it well, this is a rare opportunity: a front-row seat to how a growing brand’s advertising really works.

A few examples of your responsibilities

Support the Meta ad account. Upload and set up ads, apply our naming and tracking conventions, and make sure everything is launched correctly and on time, following clear instructions from the media buyer.

Keep a daily eye on performance. Check campaigns and ad statuses each day, flag disapprovals, spend problems, or anything unusual straight away, and make sure the right person knows.

Pull and organize the numbers. Prepare reports and spreadsheets from Ads Manager and other tools, so the team always has clean, accurate data to make decisions from.

Organize the creative library. Keep ad creatives, scripts, copy, and brand assets sorted, labeled, and easy to find, so no one on the team loses time looking for a file.

Research what’s out there. Track competitor ads, collect examples and ideas from the ad library, and bring back what you find in a clear, usable format.

Support the creative team. Collect briefs, track what’s in progress, and follow up so that creatives get from idea to ad without slipping through the cracks.

Handle marketing admin. Take care of the small tasks that keep marketing running, such as updating trackers, preparing documents, and keeping records current.

Work smarter with AI. Use AI tools to speed up research, organizing, and drafting, and always check the output before it reaches the team.

What we look for

Reliability. You do what you say you’ll do, on time. People on the team can hand you a task and stop thinking about it.

Attention to detail. You catch the wrong budget, the mistyped link, and the file saved in the wrong folder before anyone else does.

Organization. You keep your work and everyone else’s files tidy, logged, and easy to follow.

Fast learning. You pick up new tools and processes quickly, and you ask a good question when you’re stuck instead of guessing.

Clear communication. You report what you’ve done, flag problems early, and write updates that leave no one guessing.

Team spirit. You support the people you work with, take feedback well, and are happy to do the work that helps the team win.

Relevant experience. [1+] years in a virtual assistant, marketing support, or operations role. Familiarity with Meta Ads Manager, spreadsheets, and common online tools is a strong advantage, and so is any experience in e-commerce. Excellent written English is essential.

What we offer

Fast decisions, minimal bureaucracy. Your ideas are taken seriously here, whatever your title or tenure, and the good ones get heard.

Competitive pay, set for where you live. We pay above local market norms.

Yearly bonuses of up to 40% of your annual salary. When the brand grows, you share in it.

Monthly and yearly subsidies to do your best work. Every month, we put money toward the things that make you more productive: wellness, focus, hardware and internet upgrades, and more. You know what you need better than we do, so you decide how to use it.

Real learning. You’ll work next to experienced media buyers, creatives, and marketers and see how paid advertising is run from the inside.

A small team that moves fast. Good ideas get tested quickly.

Work from anywhere. Fully remote, with an international team and the flexibility that comes with it.

A path that grows with the company. As Cellexia Labs scales, people who show reliability and curiosity move into bigger roles in marketing.

The selection process

We care about what you can do, not how polished your CV looks. That’s why our process is built around how you think and work, not just where you’ve worked.

Step 1: Apply. Submit your application and CV through this link:

Step 2: Online assessments. Right after you apply, you’ll take two short tests: a problem-solving test and a personality test. The problem-solving test shows us how you reason through unfamiliar challenges. The personality test helps us understand how you work and whether the way we operate will suit you.

Step 3: Interview. If your results stand out, we’ll invite you to interview with the team.

We move quickly. The whole process, from application to interview invitation, takes a couple of days.

If you like the role and believe you could excel at it, don’t talk yourself out of applying. A less conventional background is welcome here if your work ethic speaks for itself.

Before you apply

Cellexia Labs is a demanding environment. We hold ourselves to a high bar, and we ask the same of the people who join us. In return, you get real freedom, work that goes live, and a front-row seat to the growth of a brand.

If this sounds like the work you want to be doing, we’d love to hear from you.

Apply here: