Planning Manager

Key Responsibilities:

Project Planning & Scheduling:

• Develop and manage detailed project schedules using project management software (e.g., Primavera P6, Microsoft Project).
• Set project milestones and timelines, ensuring alignment of all construction activities.
• Update project schedules regularly, reflecting progress, delays, and any changes in project scope or requirements.
• Work closely with project managers and teams to ensure effective planning and execution of project phases.

Contract Monitoring & Compliance:

• Review and analyze construction contracts to ensure adherence to terms and conditions.
• Monitor the progress of work to ensure that contractual requirements are being met, including timelines, quality standards, and safety regulations.
• Coordinate with legal, procurement, and project management teams to resolve any issues related to contract performance.
• Ensure all parties (clients, subcontractors, suppliers, etc.) comply with the terms specified in the contract and mitigate any risk of non-compliance.
• Track and document contract-related changes, amendments, and claims, and ensure proper reporting to stakeholders.

Resource Management:

• Oversee the allocation of resources (labor, materials, equipment) to ensure that the project progresses according to schedule and budget.
• Coordinate with other departments to ensure timely procurement and delivery of materials.
• Track and manage resource utilization to prevent over- or under-allocation.

Risk Management & Issue Resolution:

• Identify and assess potential risks and disruptions to project schedules and contracts.
• Develop mitigation strategies to address risks related to delays, budget overruns, and contract breaches.
• Resolve conflicts, issues, or delays that arise, ensuring that the project remains on track and compliant with contract terms.

Reporting & Documentation:

• Provide regular progress updates to senior management on the status of the project schedule, contracts, and resource allocation.
• Prepare detailed reports on contract performance, including compliance with timelines, budgets, and quality standards.
• Maintain accurate and up-to-date records of all contract changes, project milestones, and other critical documentation.

Stakeholder Communication:

• Serve as the key point of contact for any issues related to project planning, scheduling, and contracts.
• Facilitate communication between clients, contractors, subcontractors, and other stakeholders regarding contract obligations and project progress.
• Ensure transparency in contract management and inform all parties of any potential issues or deviations from the agreed terms.

Continuous Improvement:

• Identify opportunities for process improvements related to project planning, scheduling, and contract management.
• Implement best practices and lessons learned from previous projects to enhance planning efficiency, accuracy, and contract monitoring.

Qualifications:

• Education:
• Bachelor's degree in Civil Engineering
• Certification in Project Management or Contract Management is a plus.

Experience:

• Minimum of 7 years of experience in project planning, scheduling, or contract management in the construction industry.
• Proven experience using project management software such as Primavera P6 or Microsoft Project.
• Experience in managing construction contracts, including monitoring compliance and addressing contract-related issues.
• Experience managing large-scale construction projects is preferred.

Skills:

• Strong understanding of construction processes, project management, contract law, and scheduling techniques.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to interpret contract terms and ensure their enforcement throughout the project lifecycle.
• Strong communication and interpersonal skills, with the ability to manage relationships with clients, contractors, and vendors.
• Detail-oriented with a focus on accuracy, compliance, and quality control.
• Knowledge of construction contracts, budgets, and resource management.