Executive Assistant
Full-time
Prieto Cargo Forwarders
- Scheduling and Calendar Management: Managing complex schedules, coordinating meetings, appointments, and travel arrangements.
- Communication and Correspondence: Handling incoming and outgoing communications, including emails, phone calls, and correspondence, often acting as a first point of contact.
- Travel Arrangements: Booking flights, accommodations, and transportation; handling itineraries; and managing travel logistics.
- Meeting Coordination: Preparing meeting agendas, taking minutes, distributing materials, and following up on action items.
- Providing general administrative support, such as filing all company documents and recording minutes of corporate meetings.
- Coordinate with the LGU, LTFRB, LTO, and insurance firm for all necessary documents such as business permits, vehicle registrations, insurance, permits, and licenses needed for the operations.
- Project Management: Assisting with project management tasks, including research, data collection, and report preparation to assist with decision-making.
- Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.
- Communication: Acting as a liaison between departments and external stakeholders.
- Event Management: Assisting with planning and coordinating events, conferences, and workshops.
- Expense Management: Preparing and processing expense reports for the Chief Operation Officer.
- Educational Qualifications: Bachelor's degree in Business Administration or a related field.
- Experience Level: 1-3 years of experience in an administrative role.
- Skills and Competencies: Excellent communication, strong work ethic, and effective time management.
- Responsibilities and Duties: Manage schedules, assist in project coordination, and prepare reports.
- Working Conditions: Office-based, often involving multitasking and prioritizing tasks under pressure.
- Qualities and Traits: Detail-oriented, proactive, and able to maintain confidentiality.
Administrative Support:
Vacancy posted 23 days ago
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