Virtual Assistant
Full-time
Tosaki Ventures Inc.
General Virtual Assistant (VA)
Location: Remote
Employment Type: Full-Time / Part-Time
Working Hours: Day Shift / Night Shift (Specify as needed)
Role Overview
We are looking for a reliable, proactive, and highly organized General Virtual Assistant to support daily administrative, operational, and client-related tasks. This role is ideal for someone who is detail-oriented, tech-savvy, and comfortable working in a fast-paced remote environment while supporting internal teams and/or clients.
Key Responsibilities
- Provide general administrative support (email management, calendar scheduling, data entry)
- Assist with client communication via email, messaging platforms, or CRM tools
- Manage documents, trackers, and internal systems (Google Drive, Notion, ClickUp, etc.)
- Support onboarding/offboarding processes for clients or team members
- Prepare reports, summaries, and basic presentations when required
- Follow SOPs and workflows while suggesting process improvements when applicable
- Coordinate tasks across different teams to ensure deadlines are met
- Handle ad hoc tasks as assigned by Operations, Management, or Clients
Required Skills & Qualifications
- Proven experience as a Virtual Assistant, Administrative Assistant, or similar role
- Strong written and verbal English communication skills
- Excellent organizational and time-management abilities
- High attention to detail and ability to follow instructions accurately
- Comfortable working independently with minimal supervision
- Reliable internet connection and personal workstation
Tools & Systems (Experience With Any Is a Plus)
- Google Workspace (Docs, Sheets, Drive, Calendar)
- Project management tools (ClickUp, Asana, Trello, Notion)
- Communication tools (Slack, WhatsApp, Zoom)
- CRM or admin systems (HubSpot, GoHighLevel, Airtable, etc.)
Nice-to-Have Skills
- Experience supporting international clients (AU, US, UK)
- Background in marketing assistance
- Basic knowledge of invoicing, billing, or reporting
- Familiarity with SOP-based or agency-style work environments
Work Setup & Expectations
- Fully remote role
- Must be available during agreed working hours
- Clear task ownership and accountability
- Open to feedback, training, and continuous improvement
Vacancy posted 16 days ago
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