Administrative Assistant (People & Culture)

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.

To make a difference with us, all you need to do is bring your human best.

What will your story be? Apply now!  

Learn more: jti.com

Reporting to: People & Culture Director

Duty Post: Taguig, Philippines

P&C Administrative Assistant

The P&C Administrative Assistant plays a key role in ensuring the smooth and effective day-to-day operations of the People & Culture function. This role supports a broad range of activities including vendor and budget coordination, compliance administration, employee initiatives, and stakeholder management. Working closely with the P&C Director and wider P&C team, you will help drive efficient service delivery, maintain strong governance standards, and contribute to a seamless and positive employee experience.

As the P&C Administrative Assistant , you will:

• Provide administrative and operational support to P&C Leadership through calendar management, meeting coordination, preparation of presentations and reports, and follow-up of key deliverables.
• Maintain and coordinate the P&C calendar, aligning activities, programs, meetings, and key initiatives across multiple stakeholders and workstreams.

• Coordinate procurement and expense-related activities for the P&C function, including vendor payments, budget tracking, documentation, and compliance with company policies and governance standards.

• Support the onboarding and day-to-day management of P&C vendors, ensuring timely processing of contracts, documentation, payments, and service requirements.

• Support the planning and execution of employee engagement activities, internal events, and other People & Culture initiatives, ensuring smooth logistics and communication.

• Partner with stakeholders across the business, including Finance, Procurement, and functional teams, to ensure efficient execution of P&C priorities and seamless service delivery.

• Maintain accurate records, documentation, and audit trails while safeguarding the confidentiality of sensitive information.

• Identify opportunities to improve processes, streamline ways of working, and support the adoption of digital tools and AI-powered solutions that enhance team productivity and employee experience.

Requirements:

• Bachelor's degree or equivalent

• 1–2 years of experience in administration or coordination roles

• Strong organizational and coordination skills with high attention to detail

• Effective communication and stakeholder management abilities

• Tech-savvy, with the ability to adopt digital tools and leverage AI-powered solutions to improve efficiency

• Ability to manage multiple priorities in a dynamic environment

• Proactive, solutions-oriented, and service-driven mindset

• Comfortable working with sensitive and confidential information

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.