Executive Assistant (office-based in Alabang)

Position Overview:

We are looking for a proactive and dynamic Executive Assistant with a pleasing personality to support our fast-growing business. This role involves lead generation , social media marketing , client acquisition , and back-office operations , while providing critical executive support . The ideal candidate is a female fresh graduate , aged 19-25 , based in or near Muntinlupa , as this role is office-based in Alabang . This is an excellent opportunity for someone eager to grow in a fast-paced, hands-on environment.

Key Responsibilities:

1. Product Knowledge & Client Management

• Gain comprehensive knowledge of our products and services.
• Assist in preparing client-facing materials, such as proposals and presentations.
• Respond to client inquiries, ensuring clear, professional, and persuasive communication.

2. Social Media Marketing & Lead Generation

• Help develop and implement social media strategies to attract clients.
• Create engaging content for social media like Facebook and Tiktok.
• Research and identify potential clients, generating leads through social media.
• Track leads, ensuring follow-up actions are taken.

3. Lead Calling & Client Engagement

• Reach out to leads via phone, email, and social media to introduce the company.
• Qualify leads, provide tailored solutions, and schedule follow-up meetings.
• Manage and track communications, ensuring timely updates.

4. Market Research & Insights

• Conduct market research to understand industry trends and competitor strategies.
• Share insights with leadership to guide sales, marketing, and client strategies.
• Stay updated on market conditions and emerging business opportunities.

5. Recruitment & Talent Acquisition

• Source, screen, and attract top talent for open positions.
• Use persuasive communication to sell the company’s vision to potential recruits.
• Coordinate interviews and assist with the onboarding process for new hires.

6. Executive Support & Coordination

• Manage the executive’s calendar, scheduling meetings and follow-ups.
• Assist in preparing reports, presentations, and materials for leadership.
• Coordinate tasks across teams to ensure projects are completed on time.

7. Back-Office Operations

• Organize and maintain client records, contracts, and financial documents.
• Assist with invoicing, payment tracking, and other administrative tasks.
• Streamline office operations, ensuring documentation is up to date.

Success Indicators:

• Successful lead generation and client conversion .
• Increased social media engagement and new business opportunities.
• Effective recruitment and onboarding of candidates who align with company values.
• Streamlined back-office operations and accurate documentation.
• Strong executive support , enabling leadership to focus on strategic goals.

Skills & Qualifications:

• Age: 19-25
• Education: Fresh graduate with a Bachelor’s degree in Business Administration , Marketing , Communications , or a related field.
• Location: Based in or near Muntinlupa , as this role is office-based in Alabang .
• Strong communication and persuasive skills .
• A pleasing personality to engage clients, candidates, and team members effectively.
• Familiarity with social media marketing and lead generation
• Ability to conduct market research and apply insights to business strategies.
• Strong organizational skills and ability to multitask effectively.
• Self-motivated with a proactive approach to work.