Administrative Specialist/Assistant
Part-time
McJean Property Management
Key Responsibilities
- Communication Answering phones, greeting visitors, handling correspondence (emails, memos, letters).
- Scheduling & Coordination: Managing calendars, booking meetings, arranging travel, coordinating events/teams.
- Document Management Preparing, editing, and organizing documents, reports, and presentations; maintaining physical and electronic files.
- Office Operations: Ordering supplies, managing inventory, maintaining equipment, handling mail/deliveries.
- Financial Tasks Processing expense reports, basic bookkeeping, tracking expenditures, managing invoices.
- Support & Data Performing data entry, updating databases, assisting managers/staff, handling confidential information.
Typical Duties
- Scheduling appointments and updating calendars.
- Drafting and editing letters, memos, and reports.
- Managing incoming and outgoing mail and faxes.
- Maintaining databases and filing systems.
- Arranging staff meetings and preparing agendas.
- Providing support for events and project coordination.
Core Skills & Qualities
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication.
- Proficiency with office software (e.g., Microsoft Office Suite).
- Attention to detail.
- Ability to work independently and as part of a team.
Vacancy posted 3 days ago
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