Administration Officer
Prieto Cargo Forwarders
Position Title: Administration Officer
Reports To: Chief HR and Administration Officer
Department: HR and Administration
Employment Type: Full-Time
Location: Legazpi City, Albay
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Position Overview:
The Administration Officer is responsible for ensuring the smooth and efficient functioning of the office by performing a variety of administrative, clerical, and organizational tasks. This role supports management and staff by coordinating office operations, maintaining records, and facilitating communication within the organization.
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Key Responsibilities:
- Administrative Support:
Manage daily office operations, including scheduling, correspondence, and file management.
Assist in drafting and proofreading documents, reports, and presentations.
Coordinate meetings, appointments, and events, including preparing meeting agendas and minutes.
- Record-Keeping:
Maintain accurate records, databases, and filing systems (digital and physical).
Ensure the confidentiality and security of sensitive information.
- Communication:
Act as the point of contact for internal and external inquiries.
Communicate effectively with stakeholders, including suppliers, clients, and team members.
- Procurement and Inventory Management:
Monitor office supplies and place orders as needed to ensure availability.
Liaise with vendors and service providers for office needs and maintenance.
- Compliance and Policy Adherence:
Ensure adherence to company policies and procedures.
Support compliance with legal and regulatory requirements.
- Team Support:
Assist team members with administrative tasks to optimize workflow.
Provide training to new hires on administrative processes and tools.
Education:
Bachelor’s degree in Business Administration, Management, or a related field (preferred).
Experience:
Previous experience in an administrative or office support role (minimum 2 years preferred).
Skills:
Strong organizational and time-management skills.
Excellent written and verbal communication.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Attention to detail and problem-solving abilities.
Ability to handle multiple tasks and prioritize effectively.
Personal Attributes:
Professional demeanor and a positive attitude.
Adaptability and the ability to work independently or as part of a team.
Commitment to confidentiality and integrity.
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