About the Role

We are seeking a highly organised, proactive, and detail-oriented Legal Administrative Assistant / Paralegal to join our growing team. This role is ideal for someone with prior legal admin or paralegal experience, preferably in family law , who thrives in a fast-paced environment and takes ownership of their work.

This is not a role for someone looking to coast or be heavily managed . We are looking for a motivated professional who takes pride in their work, exercises sound judgment, and consistently delivers high-quality results.

Key Responsibilities

Take ownership of assigned matters and maintain a strong working knowledge of each file, including prior correspondence, court events, billing history, and upcoming deadlines.
Prepare and update chronologies, summaries, and draft documents by reviewing the full file history and accurately tailoring precedents to the client’s matter.
Apply judgment and lateral thinking when progressing tasks, identifying what has been done, what is outstanding, and what should occur next.
Manage client intake, file setup, and ongoing file organisation in Smokeball .
Draft correspondence and court documents with accuracy and efficiency, anticipating follow-up steps and minimising rework.
Electronically file documents via Commonwealth Court Portals in accordance with court requirements.
Proactively manage billing and trust-related tasks on assigned files, including checking trust balances, invoices, and prior correspondence, and preparing or initiating client follow-up where required.
Break down larger tasks into manageable steps, plan work effectively, and manage diary commitments to meet deadlines.
Take and action verbal instructions effectively, clarifying where needed and independently managing task execution.
Prepare briefs to counsel, ensuring documents are complete, well-organised, and current.
Conduct legal research and summarise key issues clearly and concisely.
Progress matters with an anticipatory mindset, identifying risks, dependencies, and upcoming steps early.
Support firm initiatives, including content and blog drafting where appropriate.

Requirements

Requirements:

Prior legal administrative or paralegal experience in International/Australian family law, criminal, wills and estates etc (Human side of Law) preferred.
Strong attention to detail, paired with the ability to work efficiently and manage competing priorities.
A natural sense of organization and forward planning.
The ability to stay composed and clear-headed under pressure.
Confident, professional communication with clients, counsel, and colleagues.
A proactive mindset — you notice what needs doing and take responsibility for progressing it.
High personal standards, reliability, and pride in your work.
This is not a role for someone looking to coast or be heavily managed.

Benefits

Why Join Us?

Healthy, supportive, and conducive work environment (Great Place to Work™ Certified for three consecutive years!)
Work with an innovative company delivering cutting-edge solutions across multiple industries
Lead a team in a fast-paced, high-growth environment
Competitive salary with opportunities for career advancement
Collaborative, forward-thinking work culture
21 leave credits plus all client-based holidays
HMO coverage with dependent benefits
Exposure to world-class leadership from both local and international supervisors

Ready to take your career to the next level? Apply now!

Paralegal Assistant (Onsite-Albay)