HR & Admin Specialist
APEX Solution Holdings Inc
Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or a related field.
At least 3 years of relevant experience in HR Generalist and Admin functions, preferably in a shared services environment or a multi-entity organization.
Strong knowledge of Philippine labor laws, particularly the Labor Code of the Philippines, DOLE regulations, attendance management, employee relations, and disciplinary procedures.
Excellent communication, organizational, interpersonal, and conflict-resolution skills.
Proficient in Google Workspace, Microsoft Office applications, and digital HRIS and timekeeping systems.
Highly organized, detail-oriented, and capable of handling multiple HR and administrative responsibilities while maintaining confidentiality and professionalism.
Source and screen candidates and schedule interviews for open positions.
Facilitate onboarding orientations and ensure completion of pre-employment requirements and documentation.
Monitor compliance with company handbooks and group-wide policies, including timekeeping, attendance, and code of conduct.
Prepare and issue first-stage administrative notices, including Notices to Explain (NTEs) and counseling memos, under management guidance.
Audit daily biometric and digital attendance records.
Monitor leave requests and maintain accurate employee attendance records.
Prepare and consolidate attendance summaries before payroll cut-off dates.
Oversee office maintenance, janitorial and security services, and utility management.
Monitor government permits and coordinate renewals to ensure compliance.
Manage office supplies inventory and ensure the availability of essential materials.
Maintain an accurate inventory of company-issued assets, including laptops, mobile phones, and company vehicles.
Coordinate preventive maintenance, repairs, and insurance renewals for company vehicles and other applicable assets.
Job Description:
Responsible for managing end-to-end Human Resources (HR) operations, including recruitment, onboarding, employee relations, and enforcement of company policies. The role also oversees daily office administration, facilities management, government permits, and general affairs under APEX Shared Services.
Key Responsibilities:
1. Talent Acquisition & Onboarding
2. Employee Relations & Policy Enforcement
3. Timekeeping & Payroll Support
4. General Affairs & Facilities Management
5. Asset & Vehicle Management
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