Documentation Staff
Full-time
Gigatech Inc.
Key Duties and Responsibilities:
A. Documentation
- Maintain and organize all project-related documents (contracts, plans, permits, correspondence, and reports)
- Ensure proper filing system (hardcopy and digital) for easy retrieval and audit readiness
- Track revisions of drawings, specifications, and other technical documents
- Coordinate with site engineers and project teams for updated project records
- Ensure compliance with document control procedures and client requirements
B. Billing / Progress Claims
- Prepare progress billing / interim payment applications based on project accomplishment
- Compute quantities and percentage of work completed in coordination with QS / Site Engineers
- Prepare supporting documents such as accomplishment reports, billing summaries, and attachments required by clients
- Monitor billing schedules, retention, and payment status
- Coordinate with clients, consultants, and project stakeholders for billing verification and approval.
- Follow up billing submissions and assist in resolving discrepancies or deductions
C. Coordination & Reporting
- Coordinate with Accounting, QS, and Project Management teams for billing accuracy
- Prepare regular reports on billing status, collections, and documentation updates
- Assist in audits and project close-out documentation
Qualifications:
- Bachelor’s degree in Civil Engineering, Accounting, Business Administration, or related field
- Experience in construction documentation and billing is an advantage
- Knowledge in progress billing, quantity take-off, and construction documentation systems
- Proficient in MS Excel and document management tools
- Strong attention to detail and accuracy
- Able to work under pressure and meet deadlines
Vacancy posted 2 days ago
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