Operational Finance Assistant

Job Req Number:  128178
Time Type: Full Time

Position Purpose:

Monitoring and entering data into DSV's central systems related to vendor and customer management, as well as implementing and managing organizational changes within DSV Group systems. In addition to operational responsibilities, the position is responsible for training team members and creating documentation for the Master Data team. Furthermore, the Senior Specialist is responsible for implementing process improvements and actively participating in ongoing projects, such as data conversion for countries migrating data from legacy systems to new systems.

Duties and Responsibilities

Position-Specific Responsibilities:

1. Accurately and timely verify, enter, or approve data entered into DSV Group’s core systems worldwide.
2. Accurately and timely monitor data entered by other DSV Group users worldwide.
3. Actively participate in the implementation of new Master Data Management systems in Poland.
4. Actively participate in testing new software tools (MDG, SAP).
5. Collect, organize, and archive documents generated during daily operations in accordance with departmental guidelines.
6. Actively participate in meetings and conference calls related to the MDM team in Poland and projects involving the migration of new countries to the Master Data Management system.
7. Ensure effective cooperation with other MDM sub-teams.
8. Support the smooth transfer of Master Data Management processes to ISSC.
9. Provide assistance to team members regarding issues and system incidents related to Master Data Management systems.
10. Participate in creating new procedures to improve Master Data Management processes in Poland.
11. Maintain confidentiality of bank account information and immediately report any irregularities in account settings.
12. Prepare reports and analyses based on management guidelines and in accordance with company policies.
13. Conduct internal training sessions for new countries within the Master Data Management area.
14. Develop tools and solutions to improve efficiency in daily operations using existing and newly created tools, in consultation with the Team Leader.

Corporate Responsibilities:

1. Share professional knowledge and expertise with other company employees.
2. Build and maintain a positive internal and external image of the company, including maintaining a professional appearance and workplace.
3. Comply with internal directives, procedures, applicable laws, and managerial instructions, including adherence to Work Regulations, Compensation Regulations, and other internal company policies.
4. Oversee entrusted resources, particularly movable assets, technical equipment, office facilities, and other company property.
5. Enhance professional qualifications through training and continuous self-development.
6. Prevent waste, theft, and identify irregularities or abuses detrimental to the company.
7. Follow occupational health and safety (OHS) and fire safety regulations.
8. Understand and adhere to company objectives regarding quality, environmental protection, and workplace safety, acting in accordance with company policies.
9. Maintain confidentiality of business and official information.
10. Perform all assigned duties professionally and in compliance with company principles, procedures, instructions, regulations, and organizational culture.
11. Demonstrate behaviors and attitudes aligned with DSV Values.

Special Authorizations:

Access to:

• MDG
• SAP
• Cargowise1
• Cargolink

Performance Evaluation Criteria:

1. Participation in the transfer of MDM processes to ISSC in Poland.
2. Participation in implementation projects, training, and supporting I-SSC in new process improvement initiatives.
3. Ensuring process control and quality through accurate and timely task completion.
4. Ability to cooperate with different entities within the DSV Group (ISSC, local teams, Group Finance, etc.).
5. Ability to maintain good relationships among financial teams, including ISSC, LSSC, and RSSC.
6. Contribution to the development of the Master Data Management team as a proactive and results-oriented team.
7. Ensuring process documentation remains updated and properly followed.

Competencies Assessed During SOOP:

• Cooperation
• Communication skills
• Organizational awareness
• Foreign language proficiency
• Innovation
• Professional knowledge
• Diligence and accuracy
• Commitment and responsibility
• Ability to handle difficult situations

Qualification Requirements

Education:

• University degree or currently pursuing higher education.

Professional Experience:

1. Minimum 2 years of experience as a Database Administrator or in a similar position.
2. Experience in transferring and documenting accounting processes within DSV ISSC (or with a previous employer).

Skills:

1. English language proficiency at a minimum of B2 level.
2. Knowledge of an additional language used in daily work at a minimum B2 level is an advantage.
3. Advanced knowledge of MS Office (Word, Excel, PowerPoint), including:
• Data sorting and filtering
• Conditional formatting
• Freezing rows and columns
• Cell formatting
• Creating pivot tables and charts
• VLOOKUP and data lookup functions
• Data validation, consolidation, and grouping
4. Knowledge of the SAP ERP system.
5. Strong analytical thinking skills.
6. Ability to work effectively under time pressure.

Personal Attributes:

1. Timeliness
2. Accuracy
3. Attention to detail
4. Communication skills
5. Reliability
6. Commitment
7. Independence
8. Stress resistance
9. Decisiveness
10. Multitasking ability
11. Loyalty
12. Innovation
13. Productivity

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook .