Executive Assistant (Finance Support)

Key Responsibilities

1. Executive Assistance

• Manage and maintain executives’ calendars, schedules, and meeting arrangements.
• Coordinate and book flights, accommodations, transportation, and other travel requirements.
• Prepare meeting minutes, briefing materials, and documentation needed by executives.
• Handle confidential information with discretion and professionalism.
• Assist with personal or ad hoc tasks as directed by executives.

2. Administrative & Clerical Support

• Organize and maintain digital and physical files, documents, and records.
• Prepare letters, memos, forms, and basic reports.
• Monitor and manage office supplies, inventories, and administrative logistics.
• Handle incoming calls, emails, and inquiries and route them accordingly.
• Assist with processing reimbursements, liquidations, petty cash documentation, and expense summaries.

3. General Office Support

• Assist in preparing reports, presentations, and basic research for executive use.
• Support office operations including maintenance coordination and basic procurement tasks.
• Perform other administrative duties as assigned by executives or management.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, Finance, Accounting, or related courses.
• Experience in admin, executive assistance, or finance support is a plus
• Strong organizational skills and high attention to detail.
• Ability to handle multiple tasks and maintain confidentiality.
• Professional, proactive, and reliable.