Operations / Admin Assistant in a Retail Sales and Merchandising Agency
7 $ per hourPlusforty
Metro Manila
- Remote job
About the Role
We're looking for a detail-oriented and organized Operations & Admin Assistant to support the day-to-day running of our retail sales and merchandising operations. This role is highly process-driven — you'll be managing booking forms, scheduling sessions, coordinating with field reps, and keeping our platforms and trackers up to date. The ideal candidate has experience working within retail or FMCG environments and is comfortable navigating retailer portals and scheduling tools.
Work Structure & Requirements
- Location: Remote / Virtual
- Schedule: Part-time to start, with potential to grow
- Time Zone: Must be available during NZT (New Zealand Time) business hours
- Compensation: $7 USD per hour
Key Responsibilities
1. Demonstration Booking & Scheduling
- Fill out and email booking forms for in-store demonstrations to supermarkets following the schedule on our Inzstore platform
- Follow up on unresponded demonstration bookings via email
- Schedule merchandising sessions on the platform
- Move sessions for reps to suitable dates within promotional periods
2. Rep Coordination & Communication
- Quality check reps' merchandising and sampling reports; send friendly performance improvement emails where needed
- Answer rep queries via email and send brand information, objectives, and goals ahead of upcoming demonstrations
- Add notes to sessions where required
- Send training documents to new reps
- Add reps to the Compass app and follow up until onboarding is completed
3. Platform & Data Management
- Add new brands onto the platform
- Keep Trello up to date with rep gear, current safe-in-store passes
- Update store details and load new stores
4. Tasks Added as Confidence Grows
- Add promotions onto the portal
- Use images from merchandising reports to highlight shelf gaps for new products
- Chase payments from brands
- Prepare monthly brand reports
- Enter bills in Xero
Required Skills & Experience
- Experience: Prior experience in an operations, admin, or coordination role — retail, FMCG, or merchandising agency experience strongly preferred
- Portal Experience: Familiarity with retailer portals is highly valued; NZ-specific portal experience (e.g. Foodstuffs & Woolworths NZ) is a strong plus
- Communication: Strong written English — able to communicate professionally with reps and brand contacts
- Tools: Comfortable with Trello, Xero, Google Workspace, and similar platforms; quick to learn new systems
- Profile: Detail-oriented, organized, reliable, and proactive — someone who follows through without needing to be chased
Vacancy posted 18 hours ago
Similar jobs that could be interesting for youBased on the Operations / Admin Assistant in a Retail Sales and Merchandising Agency in Metro Manila vacancy
1500 - 2000 $
...Position : Operations/Admin Coordinator Salary : $1,500 - $2,000 AUD a month Working Hours & Conditions... ...a specialist concreting and construction business delivering... ...completed on time Assist with workflow management... ...Previous experience in operations, project coordination...- ...Description: The Sales Lead will be... ...the daily operations of the retail store while... ...customer service, and leading the... ...particularly in technology products... ...Assist customers in identifying... ...Ensure proper merchandising, product displays... ...experience in a Team Leader,...
12 $ per hour
...the Role We're looking for a hands-on Retail Sales & Key Account Manager to... ...execution of our retail business and support the continued... ...retailers. This role is highly operational and retailer-facing, working... ...upcoming deadlines Track sell-in, orders, forecasts, and...Remote job- ...We are looking for a detail-oriented and customer-driven Sales and Customer Support Associate to join our client's team. This role focuses on assisting customers with inquiries, resolving concerns,... ...records of customer interactions in CRM systems Collaborate with the...
- ...Job Description: Administrative Assistant – Fire Alarm Division Position... ..., coordinating service calls, and assisting with financial and operational tasks. This role ensures smooth day... ...while maintaining accurate records in QuickBooks and other systems....Remote job
- ...Bachelor’s degree in business administration, Sales, Marketing, or a related field is preferred... ..., organizational, and multitasking skills... ...Summary The Sales Admin Specialist plays a... ...of the sales operation, providing essential... ...Support Group (SSG). ● Assist in the preparation...
DEMPSEY RESOURCE MANAGEMENT INC.
Metro Manila7 days ago - ...We are seeking a highly organized and dependable Operations Assistant to provide administrative and operational support to our team. The ideal candidate is detail... ..., and able to manage multiple tasks efficiently in a fast-paced environment. This role involves coordinating...Remote job
- ...Junior Officer to Senior Assistant Manager Work... ...Arrangement: Hybrid Our Operations team is looking for driven and detail-oriented professionals to join us in Ortigas as an Agency Manager or Agency... ...portfolio coverage, and foster a customer-centric culture...
- ...Officer to Senior Assistant Manager Work Arrangement... ...to join us in South Metro Manila... ...with the role of Sales Officer . In this... ...for driving sales and facilitating account... ...personal loans through retail store partnerships... ...The role requires a dynamic individual...
7 $ per hour
...About the Role We're looking for a highly organized and proactive Executive Assistant to support both of our Co-Founders... ...conferences, investor trips, and retail meetings Build and share trip... ...to each trip 4. Data Entry & Admin Update CRM records and...Remote job- ...Shape your career at the intersection of financial operations and technology-enabled growth. Join a collaborative team where your accounting expertise and... ...As an Operations and Financial Support Analyst in the Mid and Back Office team of Chase Travel, you will...
- ...an experienced Clinical Operations Coordinator / Scheduling... ...the daily operations of a behavioral health practice... ...for clinician and client scheduling, care... ...oriented, and experienced in healthcare administration... ...remain authorized. Assist with other administrative...Remote job
- ...Visa Manager (Travel Agency) Makati | On-site | Monday to Friday... ...Description: We are looking for a highly experienced Visa Manager to lead and optimize visa operations. This role is responsible for... ...Minimum 5–8 years of experience in visa processing or travel...
7 $ per hour
...We're looking for a highly motivated Business... ...BDR) to drive outbound sales efforts and generate qualified meetings... ...engage. Success in this role isn't about sending... ...has experience selling agency or professional... ...product launches, and retail expansions to identify...Remote job- ...Are you a luxury automobile enthusiast who appreciates... ...customer experiences and provide critical... ...Flexibility - each in-store visit takes approximately... ...evaluate online - engage with sales associates in the stores... ...two decades of CX retail expertise, we’re committed...
10800 - 14400 $ per year
...Full-time - Executive Sales Assistant - Remote - $10,800 - $14... ...understanding of modern AI tools and familiarity with prompt... ...-starting mindset with a bias toward action and... ...excellence **What’s in it for you?** Joining... ...allocation and operations understanding * CRM automations...- ...impact than others. If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be. HSBC is... ...and financial services organisations in the world, with operations in 62 countries and territories. We aim to be...
- ...Position: A+ Content, Banners & Branding Specialist Position Overview We are looking for a creative and detail-oriented A+ Content, Banners & Branding Specialist to enhance... ...consistency to help drive conversions and sales on Amazon. MUST HAVE: Experience...Remote job
- ...Description Join Global Liquidity and Account Services Operations and help support advanced liquidity solutions... ...analytical mindset and ownership to a role that values quality,... ...outcomes. Support and participate in product and system testing, including...
65000 - 85000 Php
...structures designed by the Credit Specialist and executing them with 100% accuracy... ...the "processing phase" to ensure a 5-star experience. Process Documentation: Assist the Principal in building and maintaining a permanent Operations Manual by documenting workflows and...35000 Php
...Position: Sales Support Salary: PHP35,... ...ensure the accurate and effective fulfilment... ...and the team's operational needs are achieved.... ...within SLA times to assist with maximising the... ...completed accurately and in line with the... ...Always maintain a positive and helpful...- ...Description: Executive Assistant Position:... ...We are seeking a detail-oriented and highly organized Executive... ...and verify staffing agency employee time records... ...early or late clock-ins/clock-outs. Prepare... ...Human Resources and operational leadership. Verify...Remote job
- ...A real estate virtual assistant works closely with real estate agents, brokers... ...managers, investors, and clients to ensure smooth daily operations and successful... ...Real Estate VA supports sales, marketing, administrative... ...skills Prior experience in call handling...
25000 Php
...We're looking for a highly organized, proactive Virtual Assistant to support our Founder... ...bookkeeping, event planning, and day-to-day executive operations. This role is central... ..., you'll fit right in. As a growing startup... ...development Admin Support Design...Remote job- ...Job Description: Interior Design Assistant (Revit & 3Ds Max) Position Overview We are seeking a detail-oriented and creative Interior Design Assistant with strong skills in Revit and 3Ds Max . The successful candidate will support the design team in drafting...Remote job
- ...Job title: Executive Assistant Type of employment: Full-time Shift Schedule: 8:30 AM-5:30 PM EST A detail-oriented and tech-savvy Executive Assistant role with... ...communicator, and committed to excellence in both internal operations and client-facing support....Remote job
- ...Position: Executive Assistant (Amazon Order Management) We are seeking a highly organized and detail-oriented Executive Assistant to support daily business operations. The primary responsibility is managing... ...able to work independently in a remote environment....Remote job
- ...administrative support to executives, managers, and internal teams in a fully remote work environment.... ...with a high level of accuracy. Assist with project coordination by tracking... ...cross-functional teams to support daily operations and business initiatives. Recommend...
- ..., emails, appointments, and daily schedules for clients... ...to support business operations and decision-making.... ...administrative documents with a high level of accuracy.... ...experience as a Virtual Assistant, Administrative Assistant... .... Proficiency in Microsoft Office Suite,...Remote job
- ...If you’re looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether... ...top, or simply take you in an exciting new... ...organisations in the world, with operations in 62 countries and... ...The Opportunity: Assistant Vice President (AVP) is...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Operations / Admin Assistant in a Retail Sales and Merchandising Agency. Be the first to apply!
