Operations Assistant

We are seeking a highly organized and dependable Operations Assistant to provide administrative and operational support to our team. The ideal candidate is detail-oriented, proactive, and able to manage multiple tasks efficiently in a fast-paced environment.

This role involves coordinating day-to-day administrative activities, maintaining communication with team members and clients, tracking tasks, and ensuring smooth operational workflows.

Key Responsibilities

• Provide administrative support to the operations team
• Manage and organize emails, calendars, and communications through Outlook
• Coordinate tasks and monitor progress using Trello
• Communicate with clients, vendors, and team members via WhatsApp and email
• Create, send, and manage invoices using InvoiceSimple
• Maintain accurate records, reports, and documentation
• Assist with scheduling appointments and follow-ups
• Track operational tasks and ensure deadlines are met
• Handle data entry and general clerical duties
• Support special projects and other administrative tasks as assigned

Qualifications

• Previous experience in an administrative, operations, or virtual assistant role
• Strong organizational and multitasking skills
• Excellent verbal and written English communication skills
• Ability to work independently and take initiative
• Strong attention to detail and problem-solving abilities
• Comfortable working in a fast-paced environment

Required Software & Tools

• Outlook
• Trello
• WhatsApp
• InvoiceSimple

Schedule

Part-Time

• Tuesday to Friday
• Book On: 3:30 AM EST
• Book Off: 9:00 AM EST