Accounts Payable Associate
Full-time
Top1movers Worldwide Inc. - Manila
Accounts Payable (AP) Responsibilities
- Process Vendor Invoices: Verify and process invoices from vendors and suppliers.
- Payment Processing: Ensure timely and accurate payments to vendors.
- Reconciliation: Reconcile purchase orders and receipts to verify the accuracy of vendor invoices.
- Vendor Communication: Communicate with vendors to resolve discrepancies or address payment status inquiries.
- Record Keeping: Maintain and update financial records and documentation related to accounts payable. Process and monitor payments for shipping lines, airlines, trucking partners, and port/terminal charges (e.g., arrastre, wharfage, handling fees)
- Coordinate with Operations, Documentation, and Brokerage teams for billing verification and shipment-related charges
- Review and process liquidation reports and reimbursement claims from operations personnel
- Assist in monitoring per shipment/job costing and flag discrepancies in charges
- Coordinate with Compliance for BIR-related requirements, including withholding taxes and VAT on logistics transactions
- Knowledgeable in LTO processes, vehicle registration, and compliance requirements
- Experience in logistics, transport, or trucking companies is an advantage
- Maintain records of accredited vendors and service providers (shipping lines, brokers, truckers, etc.)
- Support audit requirements by providing shipment and payment documentation
- Monitor due dates of payables to avoid cargo delays, holds, or service interruptions
- Coordinate with clients regarding payment schedules and confirmation of remittances.
Qualifications:
- Bachelor's degree in accounting, finance or in a related field.
- At least 2 years’ experience working as an AP Specialist
- Knowledgeable in LTO processes, vehicle registration, and compliance requirements
- Experience in logistics, transport, or trucking companies is an advantage
- Proficiency in integrated financial management software and/or manual.
- Extensive knowledge of accounting standards
- Exceptional attention to detail and persuasive in collection
- Excellent collaboration and communication skills.
- Great analytical and problem-solving abilities.
Vacancy posted 21 days ago
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