Executive Assistant

About the Role:

MYCPE ONE is looking for Executive Assistant and Business Operations Coordinator to support the client and their leadership team. This is not a traditional administrative role; the ideal candidate operates as a true right hand, managing full project lifecycles, exercising independent judgment, and handling highly confidential client and financial information with discretion.

Key Responsibilities:

• Manage complex, shifting schedules and calendars with minimal oversight, anticipating

needs before they arise.

• Own project workflows end-to-end from client assessments through implementation,

tracking KPIs and metrics for ad campaigns, seminars, and other initiatives.

• Support client onboarding and administration, working closely with staff and

eventually helping scale the operations team.

• Interact directly and professionally with high-net-worth clients (primarily physicians

and executives) who expect a white-glove level of service.

• Handle highly confidential and sensitive information, including tax- and accounting-adjacent

data, with strict discretion and judgment.

• Prepare the day's agenda and be online during client business hours

• Leverage AI tools and CRM systems to manage tasks, communications, and reporting

efficiently.

• Assist with early-stage appointment-setting metrics and scripts as client launches new

ad campaigns.

• Manage multiple concurrent priorities independently, without requiring

micromanagement.

• Conduct and manage virtual meetings professionally, representing client as needed.

Qualifications and Requirements:

• 5+ Years Experience: Supporting senior executives or business owners.

• Project Management: Proven ability to manage multiple initiatives and deadlines

independently.

• Tech-Savvy: Advanced MS Office skills; proficient with AI tools and CRM platforms.

• Fluent English: Near-native American English (written and verbal) for client-facing

support.

• Strict Discretion: Exceptional judgment handling confidential financial and personal data.

• Polished Presence: Professional presentation on video calls with high-net-worth clients.