Executive Assistant
Full-time
Flywheel Staffing
Job Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a US-based executive. This role involves managing daily administrative, operational, and occasional personal tasks to ensure the executive’s time is optimized and priorities are executed efficiently.
Key Responsibilities
Executive Support
- Manage and maintain executive calendars (appointments, meetings, reminders)
- Coordinate meetings across time zones (Zoom, Google Meet, etc.)
- Screen, prioritize, and respond to emails on behalf of the executive
- Prepare reports, presentations, and documents
- Handle other tasks requested by other executives/departments
Communication & Coordination
- Act as the main point of contact between the executive and stakeholders
- Handle internal and external communications professionally
- Follow up on tasks, deadlines, and deliverables
Travel & Logistics
- Arrange travel (flights, hotels, itineraries)
- Prepare travel briefs and expense reports
Administrative Tasks
- File management and document organization
- Data entry, research, and report generation
- CRM or project management tool updates (e.g., Asana, ClickUp)
Operations Support (optional, depending on role level)
- Assist with project coordination and tracking
- Create SOPs and improve workflows
- Support hiring, onboarding, or vendor coordination
Qualifications
- Proven experience as an Executive Assistant / Virtual Assistant
- Strong English communication skills (written & verbal)
- High attention to detail and organization
- Ability to work independently and handle confidential information
- Tech-savvy:
- Google Workspace / Microsoft Office
- Slack, Zoom
- Project tools (Asana, Trello, ClickUp)
Preferred:
- 1-3 years of experience supporting US executives/clients
- Experience working night shift
- With administrative or project management background
Vacancy posted 6 days ago
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