Executive Assistant
Full-time
Kaptan Talent Solutions, Inc.
The Mission
As our Executive Partner , you’ll protect the CEO’s time, drive execution across the business, and build systems to support a company scaling at breakneck speed. You’ll partner on scheduling, communications, and operations — and make sure nothing breaks along the way.
What You’ll Do
- Act as a right-hand operator to the CEO across scheduling, execution, and team coordination
- Run the calendar with precision and intention — every minute should drive ROI
- Mirror the CEO’s tone, urgency, and logic across email and messaging
- Track follow-ups, deadlines, and ownership across clients, vendors, and internal threads
- Draft clear, action-oriented communications and decision summaries
- Build and refine SOPs for scale, speed, and delegation
- Identify gaps before they become problems — and close them proactively
- Sit in on meetings and own next steps, action items, and follow-through
Who You Are
- You’ve supported a founder, CEO, or executive in tech, finance, healthcare, or operations-heavy startups
- You’re fluent in tools like Google Workspace, Microsoft Office, Asana, Slack, and Salesforce
- You write clearly, speak directly, and operate at a fast-decision-making cadence
- You thrive in operational chaos and see ambiguity as a creative challenge
- You’re known for high reliability, attention to detail, and the phrase “no cleanup required”
- You want to grow — not just in title, but in scope, systems thinking, and ownership
This Role Is Not for You If…
- You need constant direction or step-by-step instructions
- You overlook details and send sloppy emails
- You get flustered by last-minute changes or fast-moving environments
- You treat this as just a job, not a high-trust partnership
Schedule & Work Environment
- Must be based in the Philippines and available 8 AM – 5 PM PST (PH Graveyard Shift)
- Must have fluent written English and executive-level spoken English
- Fully remote — requires reliable internet and the ability to work without distractions
- Be willing to dedicate everything to help this company grow
Vacancy posted 6 days ago
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