Admin & HR Supervisor

Administrative Responsibilities:

• Company Shuttle & Vehicles: Oversee the management and scheduling of the company shuttle service and company cars. Ensure vehicles are properly maintained and operational, coordinating any necessary repairs or servicing.
• Utility and Facility Management: Supervise and coordinate utility services, facility maintenance, and cleanliness of the office and manufacturing premises. Ensure all equipment, machinery, and facilities are functioning in compliance with company policies and regulatory standards.
• Oversee the management and coordination of security services, including the handling of security guards to ensure the safety and security of company premises, employees, and property. Ensure that security protocols are followed and that all guards are adequately trained and briefed on company policies.
• Permits and Licenses: Handle the application and renewal process for all necessary permits and licenses, including:
• PEZA (Philippine Economic Zone Authority) compliance and renewals.
• DOLE (Department of Labor and Employment) compliance with labor laws and regulations.
• BFP (Bureau of Fire Protection) certifications.
• AEP (Alien Employment Permit) applications for foreign employees.
• PEZA Visa applications for foreign workers.
• Regulatory Compliance: Ensure that the company adheres to the ISO 9001, ISO 14001, and RBA standards in all administrative functions. This includes maintaining proper documentation and records to support certification and audits.
• General Administration: Oversee all general administrative tasks, including office supplies management, coordination of meetings and events, and maintaining company records and documentation.

HR Responsibilities:

• Recruitment and Staffing: Manage the recruitment process, from job posting to candidate selection. Ensure the timely hiring of qualified candidates for various positions in the company, adhering to the company’s staffing needs and budgets.
• Onboarding and Orientation: Lead the onboarding process for new hires, ensuring they receive the proper orientation, training, and support as they integrate into the company.
• Training and Development: Develop and implement employee training and development programs to ensure that staff are equipped with the necessary skills and knowledge to perform their roles effectively. Monitor employee performance and provide opportunities for career development.
• Employee Relations: Foster positive employee relations by addressing grievances, resolving conflicts, and promoting a healthy work environment. Serve as the first point of contact for employee concerns, providing timely resolutions.
• Labor Relations: Ensure compliance with labor laws, regulations, and collective bargaining agreements (if applicable). Maintain a productive relationship with employees, and manage any labor-related issues that arise. Specifically, ensure strict adherence to DOLE labor laws, which govern employee rights, benefits, and working conditions in the Philippines.
• Compensation and Benefits: Oversee the administration of compensation and benefits programs, including payroll, allowances, and employee benefits. Ensure compensation packages align with industry standards, and regulatory requirements, and are competitive within the market. Ensure that all employees are properly enrolled in and receiving the mandatory government benefits, including SSS (Social Security System), PhilHealth, Pag-IBIG Fund, and BIR tax contributions, in full compliance with Philippine labor laws. This includes preparing monthly reports, managing payments, and processing employee benefits such as loans, sickness, and maternity claims.
• Compliance with Standards: Ensure all HR practices are compliant with ISO 9001, ISO 14001, and RBA guidelines. This includes the documentation and reporting of HR-related processes, as well as ensuring ethical business practices are maintained across all human resource activities.

Qualifications:

• Educational Requirements: Bachelor's degree in Human Resources, Business Administration, or a related field. Additional certifications in HR or business administration are a plus.
• Experience: Minimum of 5 years of experience in administrative and human resources management, preferably in a manufacturing environment. Experience with ISO 9001, ISO 14001, and RBA compliance is highly preferred.
• Knowledge of Labor Laws: Solid understanding of local DOLE labor laws, regulations, and company policies, particularly regarding recruitment, employee relations, compensation, and benefits. Knowledge of legal standards for working hours, employee rights, and benefits is essential.
• Regulatory Expertise: Proven experience in managing permits, licenses, and certifications such as PEZA, DOLE, BFP, AEP, and PEZA Visas.
• Compliance Management: Experience implementing and maintaining ISO 9001 and ISO 14001 standards in administrative and HR processes. Familiarity with RBA guidelines and ensuring ethical business practices.
• Skills:
• Strong leadership and decision-making abilities.
• Excellent communication and interpersonal skills.
• High attention to detail and strong organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficient in HR software, Microsoft Office, and other administrative tools.
• Personal Traits: Detail-oriented, proactive, and results-driven with a strong sense of ethics and professionalism.