POOLING: AU Legal Executive Assistant [HYBRID IN ORTIGAS]

Position Overview

This role is ideal for someone who excels at managing multiple priorities, coordinating complex schedules, maintaining strong organizational systems, and ensuring senior stakeholders remain on track with deadlines, meetings, and business objectives.

The successful candidate will have strong administrative capabilities, excellent communication skills, and the ability to work efficiently in a fast-paced professional environment while maintaining confidentiality and professionalism at all times.

Key Responsibilities

Executive & Administrative Support

• Provide executive support to the Managing Partner, including calendar management, scheduling, and meeting coordination
• Manage emails, correspondence follow-ups, and stakeholder communications
• Prepare briefing notes, reports, presentations, agendas, and meeting materials
• Organize travel, logistics, and maintain confidential records

CRM & Process Management

• Support CRM (Action Step) workflows, templates, checklists, and documentation
• Maintain SOPs, precedents, and internal systems (Google Workspace, intranet, Scribe)
• Assist in onboarding, training, and CRM-related administration

Operational & Business Support

• Support operational projects, reporting, compliance tracking, and internal initiatives
• Conduct research and assist in process improvement and efficiency efforts
• Monitor deadlines, compliance requirements, and administrative tasks across teams

Case & Team Support

• Provide administrative support for case matters as directed
• Liaise with internal and external stakeholders with accuracy and professionalism
• Ensure high attention to detail, confidentiality, and timely completion of tasks

Qualifications

• 3-4 yrs of experience in EA support, supporting C level, Managing Director
• Willing to work in Hybrid
• Excellent verbal and written communication skills
• With strong sense of work ownership, organization skills and coordination with internal and external stakeholders
• Proficient in using Case Management tool- Action Step, Presentation tools (i.e Powerpoint/ Canva), Google Suites basic video editing skills.
• Can work with minimal supervision and understand the priority and urgency of the different tasks and support.

Technical Requirements

• Should have personal and working laptop/ Desktop, and one (1) back up
• Has Noise-cancelling headset (for interview and meetings)
• Back up internet connection (at least 100 mbps)

Benefits

• Hybrid work setup, Tuesday, Wednesday, Thursday at Jollibee Tower, Ortigas
• Work-life balance with Australian business hours; no night shifts
• Competitive compensation of Php 50,000 - Php 60,000 depending to experience paid fortnightly

Three Peaks International is a Sydney based staffing solutions partner which provides local and virtual staffing solutions to Australian businesses through outsourcing, recruitment, and migration.