Senior Executive Assistant to Co-Founder

Why This Role Exists We don’t need a typical administrative assistant. We need someone who ensures the Co-Founder’s day runs smoothly, operations stay on track, and nothing falls through the cracks . This role sits at the center of leadership support, operational efficiency, and stakeholder communication —directly impacting decision-making, team alignment, and business execution. What You’ll Be Responsible For (Outcomes) You manage and optimize the CEO’s calendar → Priorities, meetings, and deadlines are coordinated efficiently and without conflicts You act as a trusted point of contact → Internal teams and external stakeholders experience clear, professional, and timely communication You ensure follow-through on deliverables → Tasks are tracked, deadlines are met, and nothing is overlooked You prepare, review, and manage critical documents → Agreements, reports, and internal communications are accurate, organized, and ready when needed You streamline operations and research proactively → Information is gathered, organized, and presented to support decision-making You coordinate meetings and communications → Appointments, confirmations, and updates are handled without delays You handle sensitive information responsibly → Confidentiality and professionalism are maintained at all times You support additional initiatives as needed → Social media management, team coordination, or ad hoc projects are executed efficiently What You’ve Done Before - 5+ years of experience as an Executive Assistant or in a similar role (non-negotiable) - Proven experience supporting C-level executives (CEO, Founder, or similar) - Strong experience in calendar management, client communication, and document preparation - Excellent written and verbal communication skills - Highly organized with strong attention to detail and follow-through - Ability to multitask, prioritize, and adapt in fast-paced environments - Proficiency in Google Workspace and ability to quickly learn new tools Who You Are Proactive — you anticipate needs and act before being asked Detail-oriented — you catch what others miss Solutions-driven — you find ways to make things happen Highly organized — you keep multiple priorities and projects on track Professional — you maintain confidentiality and clear communication Adaptable — you thrive in fast-paced, dynamic environments Who This Is NOT For This is not a fit if your experience is primarily: - Administrative support without direct C-level exposure - Project coordination without ownership or independent problem-solving - Roles where calendar management, stakeholder communication, or document prep were minimal - Reactive assistants who wait to be told what to do What Success Looks Like - The Co-Founder’s day runs efficiently with priorities clearly managed - Internal and external stakeholders experience smooth, professional communication - Deadlines and deliverables are consistently met without reminders - Documents, reports, and information are accurate, organized, and ready when needed - Operations flow smoothly, and ad hoc tasks are executed proactively Requirements Minimum Technical and Work Environment Requirements: - Internet Connection: - Primary internet connection with a minimum speed of 15 Mbps . - Backup internet connection with at least 10 Mbps . - Backup connection must be capable of supporting work during a power outage. - Primary Device: - Desktop or laptop equipped with at least: - Intel Core i5 (8th generation or newer) , Intel Core i3 (10th generation or newer) , AMD Ryzen 5 , or an equivalent processor.

- A minimum of 8 GB RAM . - Backup Device: - Must meet or exceed the performance of an Intel Core i3 processor. - Must be functional during power interruptions. - Peripherals and Workspace: - A functioning webcam . - A noise-canceling USB headset . - A quiet, dedicated home office space . - A smartphone for communication and verification purposes.