Virtual Executive Assistant
Assist World
Company Overview The founder of a wealth management firm with about 30 employees has a strong management team running day-to-day operations. The founder now operates at the board level, while also building a software startup and running a podcast. They speak at multiple conferences across the US and abroad, taking around 50 flights a year. Role Overview The founder needs an experienced Executive Assistant to take ownership of the travel, conference, calendar, and inbox load. With several trips every month and a constant stream of conference deadlines (hotel bookings, registrations, speaker bios, slide deck submissions), they need someone who keeps everything organized in one place, stays one step ahead, and can answer "what's the deadline for this again? " in minutes over Slack or WhatsApp. The right person brings answers, not problems. Key Responsibilities - Book and manage all travel end to end: flights, hotels, ground transport, and changes or cancellations when plans shift. - Handle airline changes directly when needed, including working with priority airline loyalty lines on the founder's behalf. - Track every conference commitment and its deadlines: registrations, hotel blocks, speaker bio updates, and slide deck submissions. - Maintain a shared travel and events tracker so dates, cities, confirmations, and deadlines are always easy to find. - Prepare the founder before each trip with a clear brief: where they are going, what they are doing, and what is booked. - Manage the founder's calendar across businesses and keep it accurate and up to date. - Manage the founder's email inbox: triage, organize, flag what needs attention, and handle routine items. - Send gifts to clients, partners, and contacts on the founder's behalf. - Support CRM upkeep for the software startup.
- Use AI tools daily to work faster and keep shared documents organized. - Work behind the scenes. There is no client-facing or phone work apart from occasional airline calls. Skills & Tools - 3–4+ years of Executive Assistant experience, ideally supporting a founder or frequent traveler. - Strong travel management experience, including complex multi-city and international itineraries. - Daily, confident use of AI tools: Claude, ChatGPT/OpenAI, and coding assistants (a plus). - Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets). - Slack and WhatsApp for day-to-day communication. - Secure, shared credential management tools (e. g. , 1Password). - CRM experience; modern relationship management platforms are a plus, but any CRM background will transfer. - Highly organized, detail-oriented, and proactive. Solves problems and comes back with options, not questions. - Excellent written English and fast, reliable communication.
- ...and fundraising himself, so the business moves quickly and priorities shift often. Role Overview This is the founder's first Executive Assistant. With the company growing fast and a new baby on the way, he needs a proactive, highly organized right hand who takes ownership...
50000 Php
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1500 $
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6 $ per hour
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4.5 $ per hour
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4.5 $ per hour
Medical Billing Specialist Rate: $4.5/hr We are currently seeking a skilled and experienced Billing Specialist to join our dynamic team. The ideal candidate will have a strong background in pain management and anesthesia billing , with expertise in handling...45000 Php
...Full-Time Virtual Assistant: Customer Support Client Industry: Varies (E-commerce, Service-Based Businesses, Membership Platforms, Property... ...will always center around customer interaction and support execution. Key Responsibilities Customer Communication & Support...Remote job9000 - 13200 $ per year
...Hiring: Full-time Medical Virtual Assistant - Remote - $9,000 - $13,200/yr About the Client ✅ Pioneers in Functional & Integrative Medicine – Transforming healthcare since 2006, they specialize in bioidentical hormone therapy, brain health, and gut optimization...Remote job50000 Php
...Full-Time Virtual Assistant: Sales Support Client Industry: Varies (SaaS, Service-Based Businesses, Agencies, Real Estate, Coaching, Membership... ...structured CRM management, lead tracking, follow-ups, and execution of outbound and inbound sales workflows. You will not be...Remote job- ...Available Locations: Austin, TX or New York About the Role Cloudflare is looking for a bright, proactive, and detail-oriented Executive Assistant to support three leaders in our Developer GTM organization. We are looking for a dynamic and dedicated candidate who is...
1500 - 2500 $
Looking for Philippines-based candidates Job Role: Executive Assistant Compensation range: $1,500 AUD - $2,500 AUD / Monthly Engagement type: Independent Contractor Agreement Work Schedule: Aligned to Queensland business hours (AEST), with flexibility for early starts...- ...Position : Executive Assistant Salary : PHP 75,000 - 100,000 Working Hours & Conditions : Aligned with NZ hours; full-time (remote) OVERVIEW : This is a high-agency Executive Assistant to provide direct support to the client across a growing property services group. The...
60000 Php
...monthly Job Description Role Summary We are seeking a highly detail-oriented and organized Accounting & Bookkeeping Virtual Assistant to support the financial administration and bookkeeping operations of a growing disposal services company. The role will...Remote job3 $ per hour
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...Executive Assistant (Remote) Rate: $5/hr We are looking for a highly organized and proactive Executive Assistant to support our executive team. This is a remote role and requires at least 1 year of experience working with an international client , preferably...- ...the Role We are looking for a sharp, proactive Healthcare Executive Assistant to support our leadership team on the operations and... ...Requirements Proven experience as an Executive Assistant, Virtual Assistant, Operations Coordinator, or similar role Demonstrated...Remote job
1000 - 1500 $
Looking for Philippines-based candidates Job Role : Executive Assistant Compensation range : $1,000 AUD - $1,500 AUD / Monthly Engagement type : Independent Contractor Agreement Work Schedule : This role is expected to align with the AU business hours (approx. 9 AM -...75000 Php
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- ...pulling their local recruiter, team leaders and managers away from other work, so they are looking for a reliable, organised Virtual Assistant to take these on. The client is growing, and attracting and recruiting quality support staff is a key priority for the business...
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