Vendor Operations Specialist
Full-time
Booth and Partners Pte Ltd
Position Summary
- Manage the financial and operational aspects of vendor investments for an assigned portfolio of vendors.
- Maintain strong operational relationships with vendors while ensuring adherence to strict financial policies.
Key Responsibilities
- Manage and oversee vendor MDF (Marketing Development Funds) and rebate claiming processes and tools.
- Perform accurate monthly MDF reconciliations and submit billing to Finance on time.
- Reconcile vendor rebate programs tied to sales (customer-specific and product line-based).
- Ensure compliance with all vendor contract POP (Proof of Performance) and reporting requirements.
- Document and manage all vendor funding and rebate program requirements.
- Support program administration and operational management for assigned vendors.
- Act as the primary point of contact for Finance regarding vendor funding inquiries.
- Support the creation of activity and budget plans, incorporating MDF and financial policy insights.
- Serve as a key contact for vendor representatives across Channel, Marketing, and Finance teams.
- Utilize and maintain proficiency in FinancialForce.
- Manage end-to-end vendor funding processes (contracts, approvals, portals, etc.).
- Gather project details and create MDF projects.
- Collect and coordinate all POP requirements from program owners.
- Support MDF revenue forecasting and modeling.
- Manage shared inboxes and respond to general support inquiries.
- Handle portal setup and provide support for new partners.
- Develop training guides and manuals for vendor-specific processes to support onboarding and backup coverage.
Requirements
- Bachelor’s degree or equivalent required.
- Strong financial acumen or a finance-related educational background.
- Understanding of the commercial IT hardware/software market is an advantage.
- Excellent analytical, communication, and problem-solving skills.
- Ability to think creatively and strategically.
Benefits
✔ Great Place to Work-Certified Company
✔ B-Certified Company
✔ Premium HMO
✔ Holistic employee experience
✔ Career advancement opportunities
Vacancy posted a month ago
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