HR Admin Assistant
Full-time
Asia PeopleWorks, Inc.
Description
The HR Assistant will support day-to-day HR operations with a strong focus on government statutory remittances and HR administrative tasks. The role ensures timely and accurate processing of employee records, government contributions, and compliance-related documentation.
Key Responsibilities
- Reconcile and clear backlogs in government remittances (SSS, PhilHealth, Pag-IBIG, BIR), including validation of contributions against payroll records
- Prepare and maintain reconciliation schedules, variance reports, and supporting documents for audits and compliance
- Use Excel formulas and tools (e.g., VLOOKUP/XLOOKUP, pivot tables, basic formulas) to validate data, identify discrepancies, and generate summaries
- Consolidate data from multiple sources (payroll files, government records, HRIS) into clean and accurate reports
- Update and organize employee records and 201 files related to remittances and statutory benefits
- Coordinate with internal HR, Payroll, Finance, and third-party vendors to resolve missing or incorrect records
- Ensure confidential handling of employee data and proper documentation of completed backlog items
- Provide regular status updates on backlog progress and completed deliverables
- Draft and update process document upon the completion of backlog for process continuity.
- Administrative tasks such as creation of ID, scheduling of APE and ECU, processing of billing, etc.
Qualifications:
1. Hands-on Experience with Government Compliance (Non-negotiable)
- Proven experience processing and reconciling:
- SSS, PhilHealth, Pag-IBIG, and BIR remittances
- Familiarity with: Late payments, penalties, and backdated remittances
- Government portals and validation files (e.g., SSS R3/R5, PhilHealth RF-1, Pag-IBIG MCRF, BIR alphalist, E-Gov Payment)
2. Strong Reconciliation and Audit Skills
- Ability to:
- Compare payroll vs. government postings
- Identify gaps, missing months, or incorrect employee records
- Prepare recon schedules and variance reports
3. Advanced Excel / Data Handling
- Required skills:
- VLOOKUP / XLOOKUP, Pivot
- tables, basic formulas for validation and summaries
4. High Attention to Detail and Confidentiality
- Proven ability to:
- Handle employee data securely
- Maintain clean documentation and filing
- Avoid compounding existing errors
5. Ability to Work Independently with Minimal Supervision
- Can follow SOPs, prioritize tasks, meet tight deadlines
6. Immediate Availability and Short-Term Mindset
- Ready to start quickly, focus on deliverables, not career progression
Required Knowledge:
- Basic handling of government contributions (SSS, PhilHealth, Pag-IBIG)
- Ability to navigate government portals/sites
Nice-to-Have (But Not Required)
- Experience in HR shared services or outsourced HR providers
- Familiarity with Sprout HRIS/payroll systems
- Prior work on backlog recovery projects or post-audit cleanups
Vacancy posted more than 2 months ago
Similar jobs that could be interesting for youBased on the HR Admin Assistant in Makati vacancy
- ...We are looking for an organized and detail-oriented HR Admin to support our HR department, and ensure smooth day-to-day operations... ...queries regarding benefits, leaves, and company policies, payroll assistance, prepare notices to employees. Onboarding & Offboarding:...
- ...Responsibilities Prepare necessary documents for such as memorandum, job posting or business letters. Help manage some properties and assist dormers with moving in. Collection of Billings. Process papers and comply with government requirements. Maintain employees...
- ...An HR Admin Assistant (Human Resources Administrative Assistant) is a support role within an organization’s HR department. The job focuses on handling administrative tasks that keep HR operations running smoothly. Responsibilities Key Responsibilities Maintaining...
- ...organizing . Perform field work to do collection and billing to clients. Assist in the recruitment process, including scheduling interviews and processing applications. Assist in maintaining HR databases and personnel files with utmost confidentiality. Provide...
- ...the day-to-day operations of our office and assist with human resources functions. The role... ...maintain employee records, 201 files, and HR databases. Monitor attendance, timekeeping... .... At least 2–3 years of experience in Admin or HR roles Knowledgeable in...
- ...Qualifications: Bachelor’s degree in HR, Psychology, Business Administration, or... ...At least 3 years of experience as an HR Assistant. What You’ll Do: Assist in end-to... ...processes. Support HR operations and admin tasks Prepare HR reports and manage employee...
- ...The Admin/Human Resources Assistant supports the Administrative Manager in managing the day-to-day admin and human resources operations of the hotel... ...policies and labor regulations. # Assist in day-to-day HR operations including filing, record-keeping, and document...
7 $ per hour
...most — delivering exceptional care and meaningful services to the communities they serve. We are currently looking for a Admin Assistant – US Healthcare to join our growing team and support one of our valued clients — a well-established US-based organization dedicated...- ...correspondence. Maintain a clean and organized reception area. Assist in scheduling and coordinating meetings, interviews, and... ..., ~Take initiative to assist superior to plan and implement HR & Admin activities, ~ Plan and build productive and effective working...
- • Assist in the end-to-end recruitment process, including job posting, screening, scheduling interviews, and onboarding of new employees. • Maintain and update employee records, 201 files, and HR databases to ensure accuracy and confidentiality. • Facilitate the preparation...
- ...The HR Assistant/Admin Staff will be responsible for maintaining accurate records, handling incoming communication, providing administrative support, and assisting in recruitment, onboarding, and event planning. They will also manage office supplies, address employee...
- ...Description Provide administrative support to ensure efficient operation of the office. Assist in the preparation of meetings, including scheduling and documentation. Manage correspondence and communication with clients and staff. Maintain filing systems and...
- ...Keep insurance operations moving with accuracy and care. We’re looking for a detail-focused Admin Assistant who can support Australian insurance teams with confidence, professionalism, and strong follow-through. If you enjoy organised workflows, clear communication, and...
- ...Experience in event coordination , preferably in the pharmaceutical, healthcare, or medical representative industry Background in assisting CME, medical events, seminars, or doctor-related activities is an advantage Strong organizational, communication, and...
- ...Prepares for the cash advance and liquidation of immediate superiors Assist on-site concerns Filing of documents to proper places Maintaining cleanliness of temfacil Other admin duties Benefits: Upon hiring ~ Insurance coverage – Life, Personal Accident...
- ...Description HR and Admin Assistant Key Qualifications: Human Resources course related No experience required Core Responsibilities: Administrative: Assist in HR tasks Manage filing and documentation (contracts, records, permits, reports) Handle...
- ...Assist with various HR administrative tasks, including but not limited to, record keeping, onboarding support, and document preparation. Create visually engaging presentations, flyers, and other communication materials using Canva. Develop and update flowcharts...
- ...Control: Perform inventory counts, monitor stock levels, and report damaged or missing items to supervisors. Operational Support: Assist with scanning, organizing, and filing documentation to ensure smooth workflow. Safety Compliance: Adhere to health and safety...
- ...Provides administrative support to the Human Resources department, helping to ensure smooth and efficient HR operations. It involves assisting with recruitment, maintaining employee records, handling HR documentation, timekeeping and payroll and supporting day-to-day...
- ...Support the sales team with administrative tasks. Manage customer inquiries and maintain records. Assist in preparing sales reports and presentations. Coordinate with clients for order processing and follow-ups. Maintain sales databases and ensure data accuracy...
- ...or Food Service Industry Detail oriented With initiative, HR driven, highly flexible High literacy in computer ; MS Word, Excel... ...Maintain and update employee records / database, support to admin & clerical works Knowledgeable in Government Mandatory Benefits...
- ...Paid training Ability to commute/relocate: ~ Makati: Reliably commute or planning to relocate before starting work (Required) Experience: ~ Administrative Assistant: 1 year (Preferred) Language: ~ English (Preferred) Work Location: In person...
- Main Responsibilities: To manage the Payroll and Billing Team of the Company and ensure compliance with any relevant regulations. Generally, perform the functions of the Head, without limiting the generality of the foregoing functions: 1. PAYROLL PROCESSING AND...
- ~ Support product and brand research, planning, and development ~ Assist in marketing strategy development and campaigns ~ Manage and maintain social media platforms ~ Ensure proper documentation and record-keeping ~ Assist in inventory monitoring and product supervision...
- ...An HR assistant is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment. To ensure success...
- ...We are looking for a dependable and organized General Admin Assistant to support our daily office operations. This role will handle administrative coordination, purchasing of supplies, and housekeeping supervision to ensure smooth and efficient workplace operations....
- ...and transformation. Job Description The Finance and Admin/HR Specialist primarily supports the Finance Lead in the execution... .... ~ Review transactions for applicable tax requirements and assist in the preparation of tax reports, schedules, and statutory compliance...
- ...Description Support the HR department in various administrative tasks, such as maintaining employee records, and doing timekeeping for payroll preparation. Contribute to the development and implementation of HR policies and procedures. Maintain confidentiality...
- ...Role Summary The HR Assistant supports day-to-day HR operations across all core HR functions in a fast-paced F&B environment. This role focuses on Recruitment and HR Operations, while providing support in HR Administration, Employee Relations, Timekeeping, Learning...
- ...complete and accurate Employee Relations Provides logistic assistance to corporate events hosted by the department related to training... ...aid them in their goal to find solutions to these problems HR Administration and Documentation Maintains orderliness of personnel...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to HR Admin Assistant. Be the first to apply!
