HR Admin Assistant

Description

The HR Assistant will support day-to-day HR operations with a strong focus on government statutory remittances and HR administrative tasks. The role ensures timely and accurate processing of employee records, government contributions, and compliance-related documentation.

Key Responsibilities

• Reconcile and clear backlogs in government remittances (SSS, PhilHealth, Pag-IBIG, BIR), including validation of contributions against payroll records
• Prepare and maintain reconciliation schedules, variance reports, and supporting documents for audits and compliance
• Use Excel formulas and tools (e.g., VLOOKUP/XLOOKUP, pivot tables, basic formulas) to validate data, identify discrepancies, and generate summaries
• Consolidate data from multiple sources (payroll files, government records, HRIS) into clean and accurate reports
• Update and organize employee records and 201 files related to remittances and statutory benefits
• Coordinate with internal HR, Payroll, Finance, and third-party vendors to resolve missing or incorrect records
• Ensure confidential handling of employee data and proper documentation of completed backlog items
• Provide regular status updates on backlog progress and completed deliverables
• Draft and update process document upon the completion of backlog for process continuity.
• Administrative tasks such as creation of ID, scheduling of APE and ECU, processing of billing, etc.

Qualifications:

1. Hands-on Experience with Government Compliance (Non-negotiable)

• Proven experience processing and reconciling:
• SSS, PhilHealth, Pag-IBIG, and BIR remittances
• Familiarity with: Late payments, penalties, and backdated remittances
• Government portals and validation files (e.g., SSS R3/R5, PhilHealth RF-1, Pag-IBIG MCRF, BIR alphalist, E-Gov Payment)

2. Strong Reconciliation and Audit Skills

• Ability to:
• Compare payroll vs. government postings
• Identify gaps, missing months, or incorrect employee records
• Prepare recon schedules and variance reports

3. Advanced Excel / Data Handling

• Required skills:
• VLOOKUP / XLOOKUP, Pivot
• tables, basic formulas for validation and summaries

4. High Attention to Detail and Confidentiality

• Proven ability to:
• Handle employee data securely
• Maintain clean documentation and filing
• Avoid compounding existing errors

5. Ability to Work Independently with Minimal Supervision

• Can follow SOPs, prioritize tasks, meet tight deadlines

6. Immediate Availability and Short-Term Mindset

• Ready to start quickly, focus on deliverables, not career progression

Required Knowledge:

• Basic handling of  government contributions (SSS, PhilHealth, Pag-IBIG)
• Ability to  navigate government portals/sites

Nice-to-Have (But Not Required)

• Experience in HR shared services or outsourced HR providers
• Familiarity with Sprout HRIS/payroll systems
• Prior work on backlog recovery projects or post-audit cleanups