Accounts Receivable Officer
Full-time
Hightower, Inc.
- Duties and Responsibilities:
- Assist the AR Manager in setting objectives for the Accounts Receivable team that align with the accounting department’s goals.
- Be familiar with accounting procedures and manage daily end-to-end financial transactions.
- Handle the collection of payments from clients and ensure timely completion.
- Monitor the processing of invoices, bills, and payment deposits.
- Ensure timely collection of all payments.
- Conduct credit checks as part of the approval process.
- Manage staff within the accounts receivable department.
- Set regular weekly and monthly deadlines to process payments and accounts.
- Prepare periodic reports (monthly, quarterly, and annually) with forecasts on payment flow.
- Oversee the processing and organization of bills, records, and invoices to maintain quality standards.
- Ensure that all accounting practices comply with legal requirements.
- Negotiate and efficiently settle non-payment disputes with clients.
- Stay updated on industry best practices and continuously improve processes.
- Ensure the accounting team works efficiently and adheres to accounting principles.
- Keep track of all payment transactions made by clients.
- Ensure accurate and timely invoicing.
- Guarantee that all monies due to the organization are collected promptly.
- Properly apply all cash received through effective management of cash applications.
- Provide customers with standard company templates for invoicing and credit remittance.
- Conduct credit checks to manage and establish customer credit limits.
- Ensure proper and timely setup of customer records in the system.
- Communicate with customers, particularly regarding overdue accounts as endorsed by the team.
- Conduct customer visits as necessary to collect payments.
- Coordinate with the legal team for non-moving accounts and prepare materials for lawyer review.
- Report and monitor any deviations from customer credit standards.
- Post monthly transactions to maintain company account ledgers.
- Submit weekly reports on invoice adjustments, cash receipts, aging totals, and invoicing totals.
- Compile recommendations for improving collection and invoicing processes.
- Establish strong collaboration with the Sales team to support client collections.
- Build rapport with other departments to achieve the Billing, Credit, and Collection team’s goals.
- Develop the team through regular meetings, catch-up sessions, one-on-one coaching, and performance appraisals.
- Job Requirements:
- College graduate with a Bachelor’s degree in Accounting, Finance, or a related field.
- Experience working with multiple legal entities under different legal umbrellas.
- Understanding of accounting best practices.
- High attention to detail and accuracy in work.
- Strong professionalism and organizational skills.
- Ability to develop and maintain operational standards.
- Skilled in analyzing information and dealing with complex situations.
- Strong reporting and research capabilities.
- Minimum of five years of experience in credit provision and debt collections, including managerial experience.
- Advanced spreadsheet operation skills with a good understanding of Microsoft Excel and other software.
- Excellent verbal and written communication skills.
- Good knowledge of reporting procedures.
- Ability to manage and supervise staff within the Accounts Receivable department.
- Capability to identify required expertise for productive staffing.
- Versatility in using various financial software (a plus).
- Strong understanding of the Statement of Financial Accounting Standards (SFAS) rules for organizational stability.
- Comprehensive knowledge of management processes and procedures.
- Ability to multitask with strong attention to detail.
- Demonstrated ability to complete work thoroughly and meet deadlines.
Vacancy posted 3 days ago
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