Accouting Officer

Job summary

The Accounting Officer is responsible for supporting the financial operations of the organization by maintaining accurate financial records, processing transactions, and ensuring compliance with established accounting policies and procedures. This role involves processing accounts payable and receivable, reconciling accounts, preparing financial reports, and assisting in budgeting and audit processes with guidance from the Accounting Manager. The Accounting Officer plays a key role in ensuring the timely and accurate recording of financial data, monitoring financial activities, and contributing to the overall financial health of the organization. Strong attention to detail, organizational skills, and integrity are essential to effectively manage financial information and support decisionmaking. This position reports directly to the Accounting Manager.

Key Responsibilities

• Process invoices, verify billing accuracy, prepare payments, and ensure timely collection of receivables.

• Record day-to-day financial transactions accurately in accounting systems and maintain organized documentation.

• Perform regular reconciliation of bank statements and general ledger accounts to ensure accuracy and resolve discrepancies.

• Assist in preparing monthly, quarterly, and annual financial reports, including income statements and balance sheets.

• Track and manage cash inflows and outflows to support effective financial planning and operations.

• Adhere to company policies, accounting standards, and regulatory requirements in all financial activities.

• Provide necessary documentation and assistance during internal and external audits.

• Review and verify employee expense claims and ensure proper allocation to accounts.

• Coordinate with departments, vendors, and clients regarding financial matters.

• Identify inefficiencies and recommend improvements to accounting procedures and controls. • Execute the full-cycle billing process, ensuring all invoices are generated accurately and dispatched according to contractual timelines.

• Manage the recovery of vessel-related expenses, ensuring that all costs incurred on behalf of the principal are documented, verified, and billed back correctly. • Review Disbursement Accounts to ensure accuracy and compliance with payment requirements and process them for payment.

• Manage the full accounts payable cycle, including invoice processing and compliance review, vendor statement reconciliations and discrepancy resolution, as well as the preparation and execution of vendor payments via e-banking platforms and cheque payments.

• Ensure accurate monitoring and reconciliation of financial transactions against bank statements

• Verify and prepare remittances in conjunction with other departments

• Assist Accounting Manager, ensuring the timely completion of daily financial tasks and projects

• Prepare and process allotments and contributions of calculations, ensuring accurate and timely payments in compliance with company policies and applicable regulations.

• Liaise with external parties, including banks, government authorities and regulatory bodies, and attend to external assignments or submissions as required to support the smooth operation of the Accounting Department.

• Provide regular updates to the Accounting Manager regarding significant collection delays and other matter regarding significant attention, while offering support on scheduled and ad-hoc projects to ensure the timely and effective achievement of departmental objectives. significant collection delays.

• Maintain meticulous digital and physical records in compliance with company audit standards and local regulations.

• Ensure all financial activities align with the company’s Integrated Management System. Required Qualifications & Skills

• Bachelor's degree in accounting, Finance, or related field preferred.

• Minimum 3 years of relevant experience in Accounting or Finance, within the Filippino oceangoing shipping industry.

• Strong computer literacy, with hands-on experience in ERP systems.

• Strong negotiation and communication skills; ability to maintain professional relationships while being firm on collections.

• Ability to maintain accuracy in a fast-paced environment.

• Strong analytical acumen and comfortable with multi-tasking while adhering to agreed deadlines.