Executive Assistant

 Executive Support

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel.
• Organize and prepare materials for internal and external meetings (agendas, presentations, reports).
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Screen and manage incoming communications (emails, calls, inquiries).

Administration & Operations

• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare expense reports, track budgets, and manage invoices.
• Maintain and organize confidential documents, records, and files.
• Support the planning and execution of company events, board meetings, and leadership offsites.

Communication & Coordination

• Draft, review, and edit correspondence, reports, and presentations.
• Assist with cross-functional coordination and follow-ups on action items and deadlines.
• Build strong working relationships with internal teams and external partners.

Project Support

• Assist in research, data collection, and creation of executive briefs.
• Support strategic initiatives and special projects as assigned by leadership.
• Monitor project timelines and ensure timely execution of tasks.

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience).
• 3–5 years of experience supporting senior executives or C-suite leaders.
• Strong proficiency in MS Office Suite and/or Google Workspace.
• Excellent communication, writing, and interpersonal skills.
• High level of discretion, confidentiality, and professionalism.
• Strong time-management, organizational, and multitasking skills.
• Experience in fast-paced, high-growth environments.
• Familiarity with project management tools (Asana, Trello, Notion, etc.).
• Ability to work independently and anticipate executive needs.